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10.12.OG.2 Open Enrollment Parameters and Interventions Guidelines
OPERATIONAL GUIDELINE OPERATIONAL GUIDELINE

For More Information:
Section 10.12 - Policy
Section 10.12.P.1 - Procedure

Open Enrollment FAQs

Administrative Forms:
Open Enrollment Hearing Revocation Request

A.R.S. §15-816, §15-764, §15-797, §15-823, §15-824, §15-825

Arizona state law allows students to apply for admission to any state public school, based on available classroom space.  Open Enrollment applications are approved on a year-by-year basis with no guarantee of continued enrollment.  While most campuses in the Dysart Unified School District will have space for Open Enrollment students, some campuses will have closed enrollment because of growing student populations.  Students are expected to demonstrate successful academic, attendance and behavior standing.  As an open enrolled student, it is important that these standards be adhered to in order to maintain open enrollment status.

Academics
The District is dedicated to the continuous development of each student.  Students shall show achievement of standards in reading, written communication, mathematics, science, and social students adopted by the State Board of Education.  In addition to these standards, test scores, grades, teacher-principal recommendations, and other pertinent data will be used to determine academic progress.

Attendance
Arizona State Law charges the parent or guardian with responsibility for the student’s consistent school attendance.  Attending school each day, being on time, and remaining for the entire day is very important.  Absences, whether excused or unexcused, tardiness, late arrival, and early checkout disrupt the learning process.  Students are expected to attend regularly (minimum of 90% of the school year) and be prompt arriving at school.  Parents/Guardians are encouraged to make doctor, dentist, and other appointments at a time that will not interfere with the school day.  Major circumstances may be taken into account, such as family emergency situations or documented health conditions.  Excessive absences, including being on time or leaving early, may result in revocation of Open Enrollment.

Behavior
Good conduct in school is of primary importance to the learning environment.  Appropriate student behavior is necessary so as to ensure the safety and wellbeing of all and to maximize learning.  A Long Term Suspension or Expulsion approved by a Hearing Officer warrants revocation of Open Enrollment.  Excessive discipline referrals that result in more than 10 out of school suspension days may also result in revocation of Open Enrollment.

The school administration and staff will work with students and families if concerns in these areas arise.  Parents/Guardians will be contacted to discuss concerns and the school will put a plan/contract in place to support the child.  Administration will document this process as outlined below, following the Promotion/Retention and revocation timeline.
 

OE School Review Acceptance Process

The open enrollment application includes the following component to be completed by the parent/guardian:
 
  • Has the student been expelled from another school or district, or is currently being considered for expulsion?
 
  • Has the student been suspended from a school or district?
 
  • Is the student currently under the supervision of juvenile court?
 
  • Has the student’s open enrollment been revoked at a previous DUSD school?
 
  • Has the student been absent more than 18 days in the previous or current school year?

All Questions Answered No
Should all questions be answered as “No”, the application continues on through the open enrollment process.

Any Question Answered Yes
Should a question be answered with a “Yes”, the open enrollment application is sent to the school in order to seek further information prior to proceeding through the open enrollment process. Once the open enrollment application is sent to the school, the following process will occur:
 
  • School administration will contact the parent/guardian to schedule a meeting regarding the open enrollment application and to gather further information related to the area of concern (attendance, behavior)
 
  • Upon completion of the meeting, the school administration will make a recommendation for acceptance of open enrollment (based on attendance or behavior). Recommendations are to be determined based on the following:
- Attendance - Eighteen (18) absences less major circumstance considerations
- Behavior - Ten (10) or more out of school suspension days
 
  • School administration will complete the open enrollment application interview component and provide the date of the meeting, as well as the decision for open enrollment acceptance with justification in the application comment section.
 
  • Should the recommendation be to approve open enrollment, the application will remain in the open enrollment queue for processing and will be reviewed for approval per capacity.
 
  • Should the recommendation be to deny the open enrollment application, the application will be processed at the district level accordingly and the parent/guardian will be notified.
 
  • Applications sent to the schools must be resolved within 10 business days.
 

OE Revocation School Documentation Process

Academic
1.  End of the first grading period or Fall Break (or earlier)
a.  Parent/guardian notified of academic concerns and contact is documented.
b.  Possible performance plan/contact formulated and implemented

2.  End of second grading period or semester
a.  If student no longer needs academic support the plan/contract is completed.
b.  Parent/guardian notified of continued academic concerns. 
c.  Plan/contract reviewed by administrator, teacher, parent/guardian, and student 
 i.   Review of current supports and interventions
 ii.  Revise plan/contract as necessary to include tiered supports
 iii.  Parent/guardian, administrator, teacher, student sign updated plan/contract
 
3.  End of third grading period/Spring Break
a.  If student no longer needs academic support the plan/contract is completed.
b.  Parent/guardian notified of continued academic concerns. 
c.  Plan/contract reviewed by administrator, teacher, parent/guardian, and student 
i.  Review of current supports and interventions
ii.  Revise plan/contract as necessary to include tiered supports
iii.  Parent/guardian, administrator, teacher, student sign updated plan/contract
 
4.  May, before the end of the year
a.  If student no longer needs academic support the plan/contract is completed.
b.  Decision for retention and/or revocation of Open Enrollment will be recommended by administration.
i.  If the student is recommended for retention the Promotion/Retention paperwork will be submitted to the appropriate assistant superintendent for approval.
ii.  If the student is being recommended for revocation of Open Enrollment, the administrator or designee will submit the Open Enrollment Hearing Revocation Request
      packet to the appropriate assistant superintendent for approval.
iii.  A Revocation Hearing will be conducted and a Hearing Officer will make the final decision.

Attendance
1.  First Quarter/First occurrence of exceeding 10% of the number of instructional days to that point less major circumstance considerations.
a.  The administrator or designee will have documented notification to the parent/guardian regarding attendance expectations.
 
2.  Second Quarter/Second occurrence of exceeding 10% of the number of instructional days to that point less major circumstance considerations.
a.  The administrator or designee will meet with the parent/guardian to determine necessary resources and support to address attendance.
b.  The parent/guardian will be involved in the process of developing or revising an intervention plan, which will be signed by administrator, parent/guardian, and student.
 
3.  Third occurrence of exceeding 10% of the number of instructional days to that point less major circumstance considerations.
a.  The administrator or designee will provide official notification that the Open Enrollment status is in jeopardy of revocation.
b.  The administrator or designee will notify the appropriate assistant superintendent and begin completing the Open Enrollment Hearing Revocation Request packet.
 
4.  Eighteen (18) absences less major circumstance considerations.
a.  The administrator or designee will submit the Open Enrollment Hearing Revocation Request packet to the appropriate assistant superintendent for approval.
b.  A Revocation Hearing will be conducted and a Hearing Officer will make the final decision.

Behavior
1.  Three (3) out of school suspension days:
a.  The administrator or designee will have documented notification to the parent/guardian, including a reminder of the behavior expectation and compliance component of Open Enrollment.
b.  Behavior intervention plan may be written to support the student.
 
2.  Five (5) out of school suspension days:
a.  The administrator or designee will meet with the parent/guardian to review the behavior intervention plan, or to put one into place.
 
3.  Eight (8) out of school suspension days:
a.  The administrator or designee may notify parent/guardian that the Open Enrollment status is in jeopardy.
b.  The behavior intervention plan will be reviewed with the parent/guardian and student, and revised if necessary.
c.  The administrator or designee will notify the appropriate assistant superintendent and begin completing the Open Enrollment Hearing Revocation Request packet.
 
4.  Ten (10) out of school suspension days:
a.  The administrator or designee will submit the Open Enrollment Hearing Revocation Request packet to the appropriate assistant superintendent for approval.
b.  A Revocation Hearing will be conducted and a Hearing Officer will make the final decision.


High Schools (In addition to school documentation process)
  •  Student earns 2 or less credits in a semester.
  • Receives a referral in weapon, drug or assault categories or linked to a disruption of the educational environment.
  • Miss more than 15% of the school days.