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Back to Index | Relevant Policy - 10.3 Student Attendance
10.3.P.1 Student Attendance
PROCEDURE PROCEDURE

Reference:
Section 10.3 - Policy

 

The following procedures are instituted for purposes of enforcing the laws regarding attendance, with consideration for the variables that affect children and families.  

Attendance Records

Students are expected to attend all assigned classes each day.  Each time a class meets, the teacher shall check and formally record the attendance of all students assigned to the class. The name of any absent student shall be entered on the prescribed attendance/absence report and be submitted to the office.

A master list of student absences will be prepared daily from attendance reports received in the office. 

The school administrator is accountable for assuring that accurate and timely daily records of student membership and attendance are maintained.

Attendance Procedure – Elementary Absences 
 
  • A parent/guardian should contact the school’s 24-hour absence reporting line prior to the beginning of the school day when a child will be absent. 
  • The school will notify parents or legal guardians within two (2) hours after the first class in order to ensure student safety and in an attempt to document an absence reason if an appropriate excuse has not been provided.
  • Parents are required to provide a telephone number where they can be reached during the school day.                                                                                                                                                                
  • Student absences for each grading period will be recorded on the report card. 
  • All unreported absences will be documented as “unknown” absences. Pursuant to A.R.S. 15-803, a child can only be excused when she/he is accompanied by a parent or a person authorized by a parent. 
  • A parent/guardian is the only person who can verify an unknown absence. Unknown absences may be verified by the parent/guardian by phone, in person or in writing to the school office within twenty-four hours of a student returning to school from an absence. 
  • Any absence that has not been verified by a parent/guardian within twenty-four hours can be considered unexcused. 
  • A student who independently chooses not to attend school is considered truant. This is classified as “leaving campus without authorization/unauthorized absence” on the Discipline Matrix, included in the Parent/Student Handbook. 
  • Arizona Revised Statute 15-803 defines absences as “excessive” when the number of absent days exceeds 10% of the number of required attendance days. These include both excused and unexcused absences. 
  • When a student is excessively absent, disciplinary action will occur based on the Discipline Matrix provided in the Parent/Student Handbook. 
  • Parents can be notified by letter when students accumulate 3, 5, and 10 unknown or unexcused absences or 10, 15 and 18 total absences. 

Attendance Procedure – High School Absences 
 
General
  • A parent/guardian should contact the school’s 24-hour absence reporting line prior to the beginning of the school day when a child will be absent. 
  • If an appropriate excuse has not been provided, parents or legal guardians, will be notified if at all possible, within two (2) hours after the first class in which the student is absent.
  • Parents are required to provide a telephone number where they can be reached during the school day. 
  • Student absences for each grading period will be recorded on the report card and on district attendance forms. 
  • If a student is excused, the parent will need to submit documentation to the attendance office. 
  • If a student is leaving school early for an appointment, he/she must check out through the attendance office with parent sign-out, or parent permission for student drivers.

Loss of Credit 
  • A student who is absent from any given class ten (10) or more times, either excused or unexcused, per semester may not receive academic credit for that class. (A.R.S. 15-802, 15-803)  
  • An appeal process is in place for those students who have extenuating circumstances. Official documentation, such as doctor’s note will be required to file an appeal.  
  • Students who are under the age of 16 and have ten or more absences may be cited to court for excessive absences. 
  • Parents will be notified by letter when students accumulate 3, 5, 8, and 10 absences. 

Tardies 
  • A tardy for high school attendance purposes is defined as any student who is not inside the classroom when the tardy bell stops ringing. 
  • Students carrying a pass from a school staff member are classified as tardy excused, and will be sent to class. 
  • Teachers should not hold students so as to cause the student to be tardy in the next class. Students who are unexcused tardy will be sent to SWEEP. Students in SWEEP will be provided with academic activities (skills intervention, etc.) until the beginning of the next class period.  Students who are tardy more than 50 percent of the class period will be considered absent for that period.