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Back to Index | Relevant Policy - 10.42 Student Discipline
10.42.P.2 Student Disciplinary Records
PROCEDURE PROCEDURE
Record of Student Disciplinary Actions

Each principal shall establish and retain complete records of student disciplinary actions and procedures.  Records regarding student disciplinary actions shall be retained for at least two (2) years after last attendance date.

The accounting for students subject to disciplinary action on discipline record card shall contain an entry of:
  • The full name of the student.
     
  • The racial/ethnic and sex designations of the student.
     
  • The time, place, and date of the offense or offenses, or observed behavior.
     
  • Descriptions and dates of other offenses or observed behaviors if not previously reported.
     
  • The names of witnesses or others involved.
     
  • Specific measures taken by person or persons reporting the offense or offenses to effect an adjustment, including the specialized help secured before referral, such as conferences with parents, conferences with the principal, and conferences with other school personnel.
     
  • The name and title of the person or persons reporting the offense or offenses.
     
  • The alternatives, if any, that were considered prior to the imposition of the disciplinary action taken by the principal.
     
  • The final disposition of the case.
     
  • The name and title of the person or persons imposing the action or actions.

The kinds of disciplinary actions for which an accounting should be kept shall include, but not be limited to:
 
  • Suspensions and/or expulsion.
     
  • Detention (for disciplinary reasons).
     
  • Transfer to another class (for disciplinary reasons).
     
  • Transfer to another school (for disciplinary reasons).
     
  • Referrals of cases to police and juvenile authorities.
     
  • Others as required.

The school principal shall have the responsibility of maintaining the necessary discipline records to include:
  • Discipline record card (each reported incident).  Student discipline list (cumulative).
     
  • Log of suspensions (cumulative).
     
  • Summary of suspensions: monthly report, retained by the principal; yearly summary, copy to the District office.
     
  • Log of expulsions and referrals to courts (cumulative).
     
  • Log of Governing Board expulsions (each incident).
     
  • Summary of expulsions: monthly report, retained by the principal; yearly summary, copy to the District office.
     
  • Log of student withdrawals (cumulative).
     
  • Summary of withdrawals: monthly report, retained by the principal; yearly summary, copy to the District office.
     
  • Log of dropouts (cumulative): use only W5's as dropouts; use of this form is optional.

All monthly summary forms shall be completed at the close of each attendance month.