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Back to Index | Relevant Policy - 2.17 Agenda Preparation and Dissemination
2.17.P.1 Agenda Preparation and Dissemination
PROCEDURE PROCEDURE

 

Governing  Board  Meeting  Agenda
The agenda shall list the specific matters to be discussed, considered or decided at the meeting.  The Governing Board may discuss, consider or make decisions only on matters listed on the agenda.

Form Section 2.17.F.1 shall be used by Governing Board Members to request agenda items.

Executive  Sessions
An executive session may be scheduled, as necessary, during either a regular or special meeting. 

When an executive session is to be held, the notice must state the specific provision of law authorizing the executive session.  The Board may vote to hold an executive session for the purpose of obtaining legal advice from the Board’s attorney on any matter listed on the agenda pursuant to A.R.S. 38-431.03(A)(3).

Emergency Meetings
An emergency meeting shall be subsequently followed by the posting of a public notice within twenty-four (24) hours declaring that an emergency session has been held and setting forth the information specified by A.R.S. 38-431.02.  Chapter 7 of the Arizona Agency handbook shall be consulted for guidance when an emergency action or meeting is being considered.

Accommodations for the Disabled
Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Governing Board Secretary at 623-876-7002.  Requests should be made as early as possible to allow time to arrange the accommodation.

Governing  Board  Meeting  Packets
Board meeting packets will be prepared and delivered to Board members on the Friday prior to the regularly scheduled Board meeting.  

The Board meeting agenda and agenda materials will be posted to the District website not less than twenty-four (24) hours prior to a Board meeting.  The agenda will also be available at the Board meeting.  

Printed copies of the Board packets will be available at the District office upon request twenty-four (24) hours prior to a regularly scheduled Board meeting.