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Back to Index | Relevant Policy - 3.3 Duties of the Superintendent
3.3.P.2 Duties of the Superintendent
The Superintendent shall:
  • Make reasonable background inquiries and checks prior to hiring any paid personnel or utilizing the services of any volunteers who have unsupervised contact with students subject to the applicable requirements of Arizona Law.
  • Establish an organizational structure that is designed to meet the functional needs of the District and is not personality based.
  • Use a well-defined system for recruiting and selecting the most highly qualified and best-suited candidates for employment, meeting established criteria.
  • Use a well-defined interview process in the appointment process for all new and/or currently vacant positions. The hourly increase or FTE increase for currently occupied positions that result in a change of gross compensation and/or benefits that does not result in a significant change in responsibility must obtain cabinet approval.
  • Operate within written personnel policies which:
  • Clearly state personnel rules and procedures for staff.
  • Provide for effective handling of complaints.
  • Include adequate job descriptions for all staff positions.
  • Include an effective personnel performance evaluation system.
  • Protect against sexual harassment.
  • Protect against any form of discrimination based upon race, color, creed, religion, national origin, age, gender, sexual orientation, disability, or other personal attributes.
  • Protect confidential information as required by applicable state and federal laws.
  • Establish procedures to assure an organizational culture that conforms with the following values:
  • Open and truthful communication in all written and interpersonal interactions.
  • Respect for others.
  • Focus on common organizational goals as expressed in Results policies.
  • The right of staff to appropriate confidentiality.
  • Commitment to the integrity of the District, its leaders and staff; and respect for cultural diversity.
  • Honor the terms of binding agreements with staff.
  • Provide staff with an opportunity to become familiar with the provisions of this policy.
  • Provide adequate on-going support for all academic and administrative personnel.
  • Ensure assets to be unprotected, inadequately maintained, inappropriately used or unnecessarily risked in accordance with all legal mandates.

With respect to providing information and counsel to the Board, the Superintendent shall  give the Board as much information as necessary to allow Board members to be adequately informed.
Accordingly, the Superintendent will:
  • Honor a Board Member’s right to question, evaluate, or re-assess any action or decision made by the Superintendent if that action/decision is perceived to interfere with the accomplishment of the district’s goals, vision or mission.
  • Submit monitoring data required by the Board in a timely, accurate and understandable fashion, directly addressing provisions of the Board policies being monitored.
  • Advise the Board in a timely manner of trends, facts and information relevant to the Board’s work.
  • Advise the Board of anticipated significant media coverage.
  • Work with the Board as a whole except when:
  • Fulfilling individual requests for information, provided such requests are not disruptive or do not require a material amount of staff time or resources.
  • Working with officers or committees duly charged by the Board.
  • Communicating with the President.
  • Report in a timely manner as reasonably practical any actual or anticipated noncompliance with any District Goal.

The Superintendent will ensure that the District implements curriculum and instruction that includes clearly defined academic standards for specific courses of study.
Accordingly, the Superintendent will:
  • Develop and implement academic standards that meet or exceed state and nationally recognized model standards.
  • Develop a curriculum aligned with and designed to enable students to meet or exceed the established standards.
  • Develop or select assessments that will adequately measure each student’s progress toward achieving the standards.
  • Ensure that the curriculum includes all legally required and Board approved courses and programs.
  • Assure that curriculum and instruction address the different needs of students of various backgrounds and abilities.
  • Ensure that all curriculum and instruction are regularly evaluated and modified as necessary to assure continuing effectiveness.
  • Ensure that the Board is informed of any significant deletions, additions or modifications of any instructional programs.
  • Ensure that all staff members are qualified and trained to perform the responsibilities assigned to them.
  • Ensure that the identification, referral and assessment procedures for specialized instructional programs are fairly and consistently applied across all student subgroups and in all schools.

The Superintendent will recommend textbooks and select instructional materials that advance the achievement of the Board’s goals and in accordance with state law.

The Superintendent will develop and recommend to the Board for adoption a District calendar for the school year, in accordance with state law.

Accordingly, the Superintendent will:
  • Consider important religious holidays as the calendar is developed.
  • Ensure that any change in the calendar except for emergency closings or other interruptions due to unforeseen and uncontrollable circumstances be preceded by adequate and timely notice to students, parents and teachers.
  • Assure the availability of a copy of the calendar for all parents/guardians of students enrolled in District schools.
  • Appropriately involve stakeholders in developing the calendar.
  • The District will establish a committee of stakeholders to provide input on a proposed district calendar that complies with the guidelines outlined above.
  • The District committee recommendation(s) will be presented to the Governing Board for approval no later than May of the calendar year of implementation (to be implemented July 1 of that calendar year).  If possible multi-year calendars will be proposed.
The Superintendent will establish and maintain a learning environment that is safe, conducive to effective learning and free from unnecessary disruption in accordance with state law.

Accordingly, the Superintendent will:
  • Appropriately involve teachers, administrators, students and the community in developing the process and guidelines.
  • Arrange to have the conduct and discipline guidelines distributed once to each enrolled student and once to each new student in the District.
  • Distribute to students or parents copies of any significant changes in the guidelines.
  • Ensure that a copy of the guidelines, and any significant changes to the guidelines, are posted or available for inspection in each school building.
  • Ensure that the guidelines and discipline referral procedures are fairly and equitably applied in all schools and across all student subgroups.
  • Report to the Board, at least on an annual basis, aggregate discipline data including disciplinary actions and offenses.
  • Ensure that all campuses provide safe environments that support positive behaviors and good character.
  • On an annual basis, discipline guidelines will be reviewed by a stakeholder committee.  The recommendations of the committee will be presented to the Governing Board for review and approval.
  • Aggregate discipline data will be provided annually through an update.
To the extent possible and contingent upon financial resources made available by the State and other revenue sources, the Superintendent shall assure the availability of physical facilities that support the accomplishment of the Board’s Goals that are safe, effectively used, and properly maintained.
Accordingly, the Superintendent will:
  • Develop a long-term facilities plan to establish priorities for construction, renovation and maintenance projects. In setting those priorities, to the extent possible and contingent upon financial resources  made available by the State and other revenue sources the Superintendent shall not fail to:
  • Assign highest priority to the correction of unsafe and significantly overcrowded conditions.
  • Plan, budget for and schedule preventive maintenance.
  • Plan, budget for and schedule system replacement when new schools open, schools are renovated or systems replaced.
  • Involve other tax-supported local entities as appropriate.
  • Use facilities efficiently and effectively, including establishing a review for student attendance zones and school capacity.
  • Allow facilities to be unclean, unsanitary or unsafe.
  • Adequately manage the cost and schedule of school construction work, including the authorization of construction change orders.