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Back to Index | Relevant Policy - 7.25 Staff Approved Leaves and Absences Without Approved Leave
7.25.P.1 Staff Approved Leaves and Absences Without Approved Leave
PROCEDURE PROCEDURE

Reference:
Section 7.25 - Policy

 

1.    OVERVIEW:
 
a.    This procedure advises Staff on how to apply for approved leaves from duty whether paid or unpaid as well as the process for reporting absences.  

b.    The DUSD Payroll and Benefits Department has been tasked by the Superintendent with the responsibility for administering these programs.

c.    The DUSD Payroll and Benefits Department has developed an online application process with eligibility information for Approved Leaves of Absences.  Your questions may also be directed to the DUSD Payroll and Benefits department.

d.    To ensure efficiencies of DUSD operations, staff are expected to inform their supervisor of the need to apply for approved leaves with or without pay.

e.    Failure to follow established application procedures could result in denial of request or other consequences for being absent without approved leave.

2.    PROCEDURES TO REQUEST AND OBTAIN APPROVAL FOR THE FOLLOWING POLICIES CAN BE FOUND IN THE ACCOMPANYING PROCEDURES THAT FOLLOW:
 
3.    PROCEDURES FOR REPORTING ABSENCES AND LEAVE: 
 
a.    Administrative Absence Coverage and Reporting – OVERVIEW: In order to ensure school safety, continuous administrative supervision must be maintained. When the Principal is necessarily absent from the school site during school hours, arrangements must be made to provide certified administrative coverage.
 
Procedures
 
i.    Administrators should submit a leave request in the Time Clock system.

ii.    For a planned absence, the administrator will arrange for either an Assistant Principal already assigned to the campus, a Principal or an Assistant Principal from another campus, or another administrative designee to supervise the school.

iii.    For an unplanned absence, the administrator should report it via the on-line system, but also report it to the supervisor so that arrangements for coverage can be made.

iv.    If possible provide detailed information for the person covering the campus, including: cell phone number, school bell schedule, a list of helpful staff members, potential conflicts/issues.
 
b.    Certificated Staff:  Certificated staff requiring a substitute are required to utilize the district’s Automated Substitute Placement and Absence Management System.  Each staff person required to utilize this system will be provided with training and information on how to access and utilize this system.  Training and instruction will be coordinated by the Human Resources Department in coordination with the Payroll and Benefits Department.
 
c.    Time Clock For Others Except Those Designated as Substitutes: For all other employee groups not mentioned above including Classified Exempt, Hourly Support and certain Certified positions that do not require a substitute, the time clock system shall be utilized as a mechanism for requesting time off.  All employees utilizing this online system shall be fully trained on its use. 

d.   Employees Designated as Substitutes: will report their absences through the district designated reporting system.