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Back to Index | Relevant Policy - 7.32 Support Medical Leave Assistance Program - Staff voluntary Transfer of Accrued Sick Leave - Sick Leave Bank
7.32.P.1 Support Medical Leave Assistance Program - Staff Voluntary Transfer of Accrued Sick Leave - Sick Leave Bank
PROCEDURE PROCEDURE

Reference:
Section 7.32 - Policy

 

1. OVERVIEW
 
a.    The Medical Leave Assistance Program also called Sick Leave Bank is a means by which employees of the Dysart Unified School District #89 can help each other in times of need.

b.    It allows employees to join the Program by contributing one (1) earned leave day annually to be eligible to participate in the Sick Leave Bank.

c.    The day deposited must be from the current year's earned sick leave. 

d.    Enrollment is during benefits open enrollment for continuing employees and open for thirty (30) calendar days following the first scheduled “work” day for new employees.

e.    The Sick Leave Bank is a "blind" bank. A "blind bank" is one in which donated sick leave days are not allocated for a specific employee, but are donated to the bank to be used by any eligible employee. 

f.    Employees deposit into an account consistent with their job category.  There are three accounts as follow: classified (support), certified, and administrative.

g.    If the Sick Leave Bank runs out of days, the Superintendent or designee may solicit new contributions for the specific account needing replenishment. 

h.    For purposes of this program, a day equals the number of hours scheduled in the normal working day of the donor. Days of leave (or for classified (support) employees – hours of leave), not the actual wage of the donor employee, will be donated. 
 
i.    All unused-banked sick leave time in each bank will continue forward to the next school year.

2. ELIGIBILITY
 
a.    Join the Program: Only full-time classified (support), certified or administrative employees are eligible to enroll in and become members of the Sick Leave Bank. 

b.    Only members of the sick leave bank may apply for benefits.

c.    Leave may be provided if the following conditions are met:
 
i.    The employee has a non-job-related need, as defined in A.R.S. 23-373, for sick leave, OR

ii.     If requested for the care of a terminally ill immediate family member, or serious medical condition as identified by FMLA and requires the employee to be the primary caregiver for their immediate family member. An immediate family member is to be defined as the employee’s spouse and children as well as parents of the employee or spouse, AND
 
iii.    The employee expects to be out of paid leave for at least 5 consecutive work days or more. Sick leave bank will begin on the sixth (6) consecutive work day.
 
d.    Exclusions: 
 
i.    It cannot be used for non-complicated maternity leave as childbirth is ordinarily not considered a serious illness.

ii.    No benefited employee shall be eligible for the Sick Leave Bank after he/she has qualified for long-term-disability coverage or worker’s compensation.
 
e.    Application for the program must be supported by health care provider medical certification and must include nature of the illness, diagnosis and prognosis for return to duty.
 
i.    It must be submitted within ten (10) days following the applicant beginning an “unpaid leave status”. 

ii.    This means that there will not be an award to an applicant until he/she has exhausted all earned/accrued leave and is expected to be in an unpaid leave status with the District for five (5) consecutive work days.  Sick bank leave will begin on the sixth (6) consecutive unpaid work day.

3.  NOTICE OF APPLICATION DECISION AND AWARD OF DAYS
 
a. Notice to an applicant regarding the decision on their request for a Sick Leave Bank award of days must be made in writing to the applicant and include information about the review process and appeal rights.

b.    Based on continuous membership in the bank, each approved applicant is limited to an award of days no more than: 
 
●    Tier I  = 20 days based on 1-2 years of continuous membership or as determined by prior use

●    Tier II  = 40 days based on 3-4 years of continuous membership or as determined by prior use

●    Tier III  = 60 days based on 5+ years of continuous membership or as determined by prior use
 
c.    Employee award status will reset at Tier I if the full amount of days the employee is eligible to receive are exhausted prior to June 30, in the academic year for which it was awarded.

4.  APPLICATION REVIEW PROCESS AND APPEALS
 
a.    The daily operation of the bank is overseen by the Superintendent or designee for the routine determination and award of benefits.

b.    Appeal Process:
 
i.     Appeals may be made to a Review Board established by the Superintendent or designee.

ii.    The Review Board consists of employees representing the three employee groups: classified, certified and administrative.

iii.    The Review Board shall convene a meeting within fifteen (15) days after receipt of the appeal and the employee may be present.

iv.    A written decision will be provided to the employee within five (5) working days after the review meeting.

v.    The Review Board decision is final.

5.  LIMITATIONS
 
a.    Employees will not earn or accrue additional sick leave during the use of banked sick leave.

b.    The Medical Assistant Program - Sick Leave Bank and procedures in no way interfere with, limit, or reduce the rights of employees under the federal Family Medical and Leave Act, 29 U.S.C. 2601-2654.

c.    No continuing rights are established by this policy. In compliance with established procedure, the Governing Board reserves the right to modify, change, or delete any policy in accord with its own guidelines.