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7.54.P.1 Support Staff Hiring

Section 7.54 - Policy


Procedures and Practices for Employment Authorization and Employment Eligibility Verification

Anti-Discrimination Notice.  It is illegal to discriminate against any individual (other than an alien not authorized to work in the U.S.) in hiring, discharging, or recruiting or referring for a fee because of that individual's national origin or citizenship status.  It is illegal to discriminate against work eligible individuals.  Employers cannot specify which document(s) they will accept from an employee.  The refusal to hire an individual because of a future expiration date may also constitute illegal discrimination.

Employment  Authorization  Procedure

Arizona schools must use the federal governments Basic Pilot Program to verify the employment authorization of all newly hired employees.

The Department of Homeland Security's (DHS) U.S. Citizenship and Immigration Services Bureau (USCIS) and the Social Security Administration (SSA) are jointly conducting E-Verify, formerly known as the Basic Pilot.  E-Verify involves verification checks of the SSA and DHS databases, using an automated system to verify the employment authorization of all newly hired employees.

There are four (4) types of access to E-Verify:  As an employer, as a designated agent for employers, as a multi-location corporate administrator, or through a web service.

Users can access the web-based access methods using any Internet-capable Windows based personal computer and a web browser of Internet Explorer 5.5 or Netscape 4.7 or higher (with the exception of Netscape 7.0).

To participate, an employer must register online and accept the electronic Memorandum of Understanding (MOU) that sets forth the responsibilities of the SSA, USCIS and the employer.

The following e-mail address should take you to the start site for E-Verify:  

If you need assistance in completing the registration process or need additional information relating to E-Verify, please call the Office of Verification toll free at 1-888-464-4218.

I-9  Form  Completion

The Immigration Reform and Control Act of 1986 (IRCA) requires that all new employees, both regular and casual, establish their eligibility for employment in the United States.  This federal law applies to U.S. citizens as well as to foreign nationals. 

The Employment Eligibility Verification (Form I-9) must be completed as follows:
  • Section 1 - Employee Information and Attestation
    • Employees must complete and sign Section 1 of Form I-9 no later than the first day of employment, but not before accepting a job offer.
  • Section 2 - Employer or Authorized Representative Review and Verification
    • Employers or their authorized representative must complete and sign Section 2 within three (3) business days of the employee's first day of employment.