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9.15.P.1 Compensatory Education
PROCEDURE PROCEDURE

Reference:
Section 9.15 - Policy

 

The District invites parents to review the Local Educational Agency (LEA) Continuous Improvement Plan (CIP).  The LEA CIP is based on the District Strategic Plan.  The plan is reviewed by parents, school administration, and District administration to ensure alignment to ADE requirements and the District Strategic Plan.

District Family Engagement Procedures
 
  • The District will put into operation programs, activities and procedures for the involvement of families in all of its Title I schools.  Those programs, activities and procedures will be planned and operated with meaningful consultation with families of participating children. 
     
  • The District will work with its schools to ensure that the required school-level family engagement plans meet the requirements and include a school-family compact consistent with Title I requirements.
     
  • The District will incorporate the District wide family engagement plan into its LEA Continuous Improvement Plan and will be posted on the District website for families of students receiving services, or enrolled in programs, under Title I.
     
  • In carrying out family engagement, to the extent practicable, the District and its schools will provide full opportunities for the participation of families with limited English proficiency, families with disabilities, and families of migratory children, including providing information and required school reports in an understandable and uniform format and, including alternative formats upon request, and, to the extent practicable, in a language families understand. 
     
  • The District expects that its Title I schools will carry out programs, activities and procedures in accordance with this definition:

Family engagement means the participation of families in regular, two-way, and meaningful communication involving student academic learning and other school activities, including ensuring:
 
  • that families play an integral role in assisting their child’s learning
     
  • that families are encouraged to be actively involved in their child’s education at school
     
  • that families are full partners in their child’s education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child

The District will support schools by:
 
  • Involving families in the joint development of its District wide family engagement plan. 
     
  • Involving families in the process of school review and improvement.
     
  • Providing the following necessary coordination, technical assistance, and other support to assist Title I schools in planning and implementing effective family engagement activities to improve student academic achievement and school performance.
     
  • Involving families in conducting an annual evaluation of the content and effectiveness of this family engagement plan in improving the quality of its Title I programs.  The evaluation will include identifying barriers to greater participation by families in family engagement activities (with particular attention to families who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background).  The District will use the findings of the evaluation about its family engagement policy and activities to design strategies for more effective family engagement, and to revise, if necessary (and with the involvement of families) its family engagement plan.
     
  • Building the schools’ and families’ capacity for strong family engagement in order to ensure effective involvement of families and to support a partnership among the school involved, families, and the community to improve student academic achievement.
     
  • Ensuring information related to the school and family programs, meetings, and other activities, is sent to the family of participating children in an understandable and uniform format, including alternative formats upon request, and, to the extent practicable, in a language the families can understand.

The schools will:
 
  • Provide assistance to families of children served by the District or school, as appropriate, in understanding topics such as the following:
     
    • The State’s academic content standards.
       
    • The State’s student academic achievement standards.
       
    • The State and local academic assessments including alternate assessments.
       
    • The requirements of Title I.
       
    • How to monitor their child’s progress.
       
    • How to work with educators.
       
  • Provide materials and training to help families work with their children to improve their children’s academic achievement, such as literacy training, and using technology, as appropriate, to foster family engagement.
     
  • Educate its teachers, pupil services personnel, principals and other staff, in how to reach out to, communicate with, and work with families as equal partners, in the value and utility of contributions of families, and in how to implement and coordinate family programs and build ties between families and schools.

School Family Engagement Procedures 

Schools will involve families in the education of their child(ren).

School Family Engagement Plan

A school's written plan should describe specifically enough for families and school system personnel to readily understand how each participating Title I, Part A school will do the following:
 
  • Explain their school’s participation in Title I (whether they are school-wide or targeted)
     
  • Explain the Title I requirements (school-wide or targeted, whichever is applicable)
     
  • Explain what participation in Title I programming means, including:
     
    • A description and explanation of the school’s curriculum. 
       
    • Information on the forms of academic assessment used to measure student progress.
       
    • Information on the proficiency levels students are expected to meet. 
       
    • Explain the District family engagement plan, school family engagement plan, and school-family compact. 
       
    • Explain the right of families to become involved in the school’s programs and ways to do so. 
       
    • Explain that families have the right to request opportunities for regular meetings for 
       
      • families to formulate suggestions and to participate, as appropriate, in decisions about the education of their children. 
         
      • the school must respond to any such suggestions as soon as practicably possible.
 
Each year, Title I programs are required to host a meeting for families to explain what the Title I program is and how families can become involved in the Title I program. At this meeting, the aforementioned areas must be addressed.

In order to keep families informed, schools must invite all families of children participating in Title I, Part A programs and encourage them to attend. In a school-wide program, this means ALL families should be invited; in a targeted assistance program, just those families with children participating in Title I should be invited. Schools must also offer a flexible number of additional family engagement meetings, such as in the morning or evening so that as many families as possible are able to attend. 

Schools must be able to document this meeting with minutes, agendas, sign-in sheets, etc. Schools may want to do more than the law requires for this meeting, especially if you often have problems with attendance. 

Below are things to keep in mind regarding the Annual Family Meeting:
 
  • This can be an introduction to the Title I program, a workshop, a welcome night, etc.; the format is up to you. Preferably, this meeting occurs at the beginning or in the fall of the school year. 
     
  • This meeting, whatever form it takes, must be documented with minutes. 
     
  • Is there two-way communication at this meeting, or is it the teacher/administrator giving information to families about the program? 
     
  • Do you involve families in the agenda? Do you try to get ideas from them on what this meeting should involve? 

Training Opportunities

The Title I program should provide families with opportunities to become partners with the school in promoting the education of the child at school and at home. This should include information about specific methods families can use at home to complement their child’s education. 

The Annual Review

Each year, schools must hold a meeting to review their entire Title I program. This meeting typically takes place in the spring of the school year. Therefore, if there are programmatic changes to be made, they can be implemented the subsequent school year. Questions to be considered include: “What worked well this year?” and “What changes would we like to make for next year?” 

School Family Compact

A school family compact will be shared with families each year.  This compact is to be used as a way to foster two-way communication and to assist the school and family to work together to educate children.

School-Parent Compact
SAMPLE TEMPLATE*
 
NOTE:   Each school receiving funds under Title I, Part A of the Every Student Succeeds Act (ESSA) must develop a written school-parent compact jointly with parents for all children participating in Title I, Part A activities, services, and programs.  That compact is part of the school’s written parental involvement policy developed by the school and parents under section 1116 of the ESSA.  The compact must outline how parents, the entire school staff, and students will share the responsibility for improved student academic achievement and the means by which the school and parents will build and develop a partnership to help children achieve the State’s high standards. 

Schools and parents may use the sample template below as a framework for the information to be included in their school-parent compact.  Schools and parents are not required to follow this sample template or framework, but if they include all of the bolded items listed under “Required School-Parent Compact Provisions” below, they will have incorporated all of the information required by section 1116 to be in the school-parent compact.  Schools and parents, in consultation with students, are encouraged to include other relevant and agreed upon activities and actions as well that will support effective parental involvement and strengthen student academic achievement.

SCHOOL-PARENT COMPACT

The _________name of school____________    , and the parents of the students participating in activities, services, and programs funded by Title I, Part A of the Every Student Succeeds Act (ESSA) (participating children), agree that this compact outlines how the parents, the entire school staff, and the students will share the responsibility for improved student academic achievement and the means by which the school and parents will build and develop a partnership that will help children achieve the State’s high standards.

This school-parent compact is in effect during school year ______________________.

REQUIRED SCHOOL-PARENT COMPACT PROVISIONS

(Provisions bolded in this section are required to be in the Title I, Part A school-parent compact.)

School Responsibilities
The ____________name of school_________________________ will:
 
  1. Provide high-quality curriculum and instruction in a supportive and effective learning environment that enables the participating children to meet the State’s student academic achievement standards as follows:  [Describe how the school will provide high-quality curriculum and instruction, and do so in a supportive and effective learning environment.]
     
  2. Hold parent-teacher conferences (at least annually in elementary schools) during which this compact will be discussed as it relates to the individual child’s achievement.  Specifically, those conferences will be held:  [Describe when the parent-teacher conferences will be held.]
     
  3. Provide parents with frequent reports on their children’s progress.  Specifically, the school will provide reports as follows:  [Describe when and how the school will provide reports to parents.]
     
  4. Provide parents reasonable access to staff.  Specifically, staff will be available for consultation with parents as follows:  [Describe when, where, and how staff will be available for consultation with parents.]
     
  5. Provide parents opportunities to volunteer and participate in their child’s class, and to observe classroom activities, as follows:  [Describe when and how parents may volunteer, participate, and observe classroom activities.]

Parent Responsibilities

We, as parents, will support our children’s learning in the following ways:  [Describe the ways in which parents will support their children’s learning, such as:
 
  • Monitoring attendance.
     
  • Making sure that homework is completed.
     
  • Monitoring amount of television their children watch.
     
  • Volunteering in my child’s classroom.
     
  • Participating, as appropriate, in decisions relating to my children’s education.
     
  • Promoting positive use of my child’s extracurricular time.
     
  • Staying informed about my child’s education and communicating with the school by promptly reading all notices from the school or the District either received by my child or by mail and responding, as appropriate.
     
  • Serving, to the extent possible, on policy advisory groups, such as being the Title I, Part A parent representative on the school’s School Improvement Team, the Title I Policy Advisory Committee, the District-wide Policy Advisory Council, the State’s Committee of Practitioners, the School Support Team or other school advisory or policy groups.

OPTIONAL ADDITIONAL PROVISIONS

Student Responsibilities (revise as appropriate to grade level)

We, as students, will share the responsibility to improve our academic achievement and achieve the State’s high standards.  Specifically, we will:

[Describe the ways in which students will support their academic achievement, such as:
 
  • Do my homework every day and ask for help when I need to.
     
  • Read at least 30 minutes every day outside of school time.
     
  • Give to my parents or the adult who is responsible for my welfare all notices and information received by me from my school every day.]

Additional Required School Responsibilities (requirements that schools must follow, but optional as to being included in the school-parent compact)

The_________________________ Name of School _____________________________will:
 
  1. Involve parents in the planning, review, and improvement of the school’s parental involvement policy, in an organized, ongoing, and timely way.
     
  2. Involve parents in the joint development of any school-wide program plan, in an organized, ongoing, and timely way.
     
  3. Hold an annual meeting to inform parents of the school’s participation in Title I, Part A programs, and to explain the Title I, Part A requirements, and the right of parents to be involved in Title I, Part A programs.  The school will convene the meeting at a convenient time to parents, and will offer a flexible number of additional parental involvement meetings, such as in the morning or evening, so that as many parents as possible are able to attend.  The school will invite to this meeting all parents of children participating in Title I, Part A programs (participating students), and will encourage them to attend. 
     
  4. Provide information to parents of participating students in an understandable and uniform format, including alternative formats upon the request of parents with disabilities, and, to the extent practicable, in a language that parents can understand.
     
  5. Provide to parents of participating children information in a timely manner about Title I, Part A programs that includes a description and explanation of the school’s curriculum, the forms of academic assessment used to measure children’s progress, and the proficiency levels students are expected to meet.
     
  6. On the request of parents, provide opportunities for regular meetings for parents to formulate suggestions, and to participate, as appropriate, in decisions about the education of their children. The school will respond to any such suggestions as soon as practicably possible.
     
  7. Provide to each parent an individual student report about the performance of their child on the State assessment in at least math, language arts and reading.
     
  8. Provide each parent timely notice when their child has been assigned or has been taught for four (4) or more consecutive weeks by a teacher who is not highly qualified within the meaning of the term in section 200.56 of the Title I Final Regulations (67 Fed. Reg. 71710, December 2, 2002).

Optional School Responsibilities

To help build and develop a partnership with parents to help their children achieve the State’s high academic standards, the ___________Name of School ________________ will:
 
  1. Recommend to the Local Educational Agency (LEA), the names of parents of participating children of Title I, Part A programs who are interested in serving on the State’s Committee of Practitioners and School Support Teams.
     
  2. Notify parents of the school’s participation in Early Reading First, Reading First and Even Start Family Literacy Programs operating within the school, the District and the provide contact information.
     
  3. Work with the LEA in addressing problems, if any, in implementing parental involvement activities in section 1116 of Title I, Part A.
     
  4. Work with the LEA to ensure that a copy of the SEA’s written complaint procedures for resolving any issue of violation(s) of a Federal statute or regulation of Title I, Part A programs is provided to parents of students and to appropriate private school officials or representatives.

Signatures:

_______________________________    _______________
School                                                     Date

_______________________________    _______________
Parent(s)                                                Date

_______________________________    _______________
Student                                                   Date