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Back to Index | Relevant Policy - 9.36 Promotion and Retention of Students
9.36.P.2 Promotion and Retention of Students
PROCEDURE PROCEDURE
Competency Requirements for Promotion

The District shall identify each student who is at risk of reading below grade level in kindergarten and grades one (1), two (2), and three (3). The District shall provide an annual specific written notification to parents or guardians of students in kindergarten programs and first (1st), second (2nd) and third (3rd) grades that a student who obtains a score on the reading portion of the Arizona Standards Assessment, that does not demonstrate sufficient reading skills will not be promoted from the third (3rd) grade.  

If the student's school has determined that the student is substantially deficient in reading before the end of grade three (3), the District shall provide to the parent or guardian of that student a separate written notification of the reading deficiency that includes the following information:
 
  • A description of the student's specific individual needs.
     
  • A description of the current reading services provided to the student.
     
  •  A description of the available supplemental instructional services and supporting programs that are designed to remediate reading deficiencies.
     
  •  Parental/guardian strategies to assist the student to attain reading proficiency.
 
  • A statement that the pupil will not be promoted from the third grade if the pupil obtains a score on the reading portion of the Arizona Standards Assessment that demonstrates the pupil is reading far below the third-grade level does not demonstrate sufficient reading skills, unless the pupil is exempt from mandatory retention in grade three or the pupil qualifies for an exemption.
     
  •  A description of the District policies on midyear promotion to a higher grade.

Competency  Requirements  for  Promotion
of  Students  from  Third  Grade  


The competency requirements for the promotion of a student from the third (3rd) grade shall include the following:
 
  • The student shall not be promoted from the third (3rd) grade if the pupil obtains a score on the reading portion of the Arizona Standards Assessment that does not demonstrate sufficient reading skills unless the pupil is exempt from mandated retention or the pupil qualifies for an exemption.
    .
  • The Governing Board may promote from the third (3rd) grade a pupil who does not demonstrate sufficient reading skills if the pupil:
     
    • is an English language learner or a limited English proficient student as defined in A.R.S. 15-751 and has had fewer than two (2) years of English language instruction.
       
    • is a child with a disability as defined in A.R.S. 15-761, and did not take the Arizona Standards Assessment.
       
    • is a child with a disability as defined in A.R.S. 15-761, has taken the Arizona Standards Assessment, and has previously been retained in a grade.
       
    • has demonstrated or subsequently demonstrates sufficient reading skills or adequate progress towards sufficient reading skills of the third-grade reading standards as evidenced through a collection of reading assessments approved by the State Board of Education (SBE) which includes an alternative standardized reading assessment approved by the State Board.
       
    • who receives intervention and remedial services during the summer or subsequent school year pursuant to those indicated below regarding Intervention and Remedial Strategies developed by the State Board of Education (SBE) and demonstrates sufficient progress based on guidelines issued pursuant to the description of the school district or charter school policies on midyear promotion to a higher grade
       
    • The Governing Board accepts a parent's or guardian's request for an exemption for a student who does not meet any of the good cause exemptions prescribed above.  Within thirty (30) days after receipt of notification the student will not be promoted from the third (3rd) grade, a parent or guardian may submit a written request to the Governing Board for an exemption in accordance with this item.  The written request shall include documentation showing that promotion of the student is appropriate based on the student's academic record and shall include:
       
      • Academic progress reports.
         
      • Student's Individualized Education Program.
         
      • Letters from the student's teacher(s) and the principal of the school recommending the pupil be promoted from the third (3rd) grade.
         
        • The Governing Board shall issue a written acceptance or rejection of the parent's or guardian's exemption request within thirty (30) days after receipt of the parent's or guardian's request.
           
Intervention and remedial strategies developed by the State Board of Education (SBE)
or students who are not promoted from the (3rd) grade.  

 
  • The Governing Board shall offer more than one (1) of the intervention and remedial strategies developed by the SBE.  The parent or guardian of a student not promoted from the (3rd) grade and the student's teacher(s) and principal may choose the most appropriate intervention and remedial strategies that will be provided to that student.  The intervention and remedial strategies developed by the SBE shall include:
     
    • A requirement the student be assigned for evidence-based reading instruction by a different teacher who was designated in that teacher’s most recent performance evaluation in one (1) of the top two (2) performance classifications pursuant to section 15-203.
       
    • Summer school reading instruction.
       
    • Intensive reading instruction in the next academic year that occurs before, during, or after the regular school day, or any combination of before, during and after the regular school day.
       
    • Small group and teacher-led evidence-based reading instruction, which may include computer-based or online reading instruction.
       
    • A requirement that a school district governing board or charter school governing body that promotes a pupil pursuant to the above provide annual reporting to the Department of Education on or before October 1 that includes information on the total number of pupils subject to the retention provisions of this policy, the total number of students promoted pursuant to this policy, the total number of pupils retained in grade three and the interventions administered.
 
  • Provide for universal screening of pupils in preschool programs, kindergarten programs and grades one (1) through three (3) that is designed to identify students who have reading deficiencies in accordance with A.R.S. 15-704.