WEBVTT Kind: captions Language: en 0 00:00:04.500 --> 00:00:07.400 Good evening. Everyone. Wait. Thank you for joining us 1 00:00:07.400 --> 00:00:10.000 for today's current support organization training webinar. 2 00:00:10.700 --> 00:00:13.100 It is right at 5:30. And so we'll go ahead and 3 00:00:13.100 --> 00:00:13.400 get started. 4 00:00:14.600 --> 00:00:17.100 So my name is married elspidel. I am the Director of 5 00:00:17.100 --> 00:00:20.700 Finance for Dysart schools and presenting with me tonight is Francie 6 00:00:20.700 --> 00:00:22.200 Wolfman who will introduce herself. 7 00:00:24.400 --> 00:00:27.600 Good evening. I'm the accounting coordinator for Dysart schools in 8 00:00:27.600 --> 00:00:30.800 my area of expertise is operational best practices and financial 9 00:00:30.800 --> 00:00:33.400 compliance whether that is District state 10 00:00:33.400 --> 00:00:34.700 or federal compliance. 11 00:00:35.500 --> 00:00:38.200 Thank you Francie. So first we want to thank all 12 00:00:38.200 --> 00:00:41.500 the parent groups for all the support you provide to our district and all 13 00:00:41.500 --> 00:00:44.500 the opportunities that are given to our students due to that dedication in 14 00:00:44.500 --> 00:00:47.400 your volunteer efforts, and we know how important the partnership 15 00:00:47.400 --> 00:00:50.800 is between our schools and our parents support groups. So in 16 00:00:50.800 --> 00:00:53.900 order to keep our parent organizations informed tonight, we're 17 00:00:53.900 --> 00:00:56.000 going to be reviewing the guidelines that are in place 18 00:00:56.400 --> 00:00:59.100 that are going to help you stay in compliance with whether it be 19 00:00:59.100 --> 00:01:02.400 federal laws state laws and also the various 20 00:01:02.400 --> 00:01:05.600 School District policies and procedures and there 21 00:01:05.600 --> 00:01:08.400 are various financial and legal requirements that 22 00:01:08.400 --> 00:01:11.800 you will want to be aware of as you plan out all your various events 23 00:01:11.800 --> 00:01:14.200 and your fundraisers. So we're going to go over this tonight 24 00:01:14.200 --> 00:01:17.700 to ensure that all the activities that you do have planned out are successful. 25 00:01:17.700 --> 00:01:20.500 Now some of this information may be refresher 26 00:01:20.500 --> 00:01:23.400 for many of you if you've been doing this for a few years, but for some 27 00:01:23.400 --> 00:01:26.300 this is new information, so we'll do our best to point 28 00:01:26.300 --> 00:01:29.400 you in the direction of any resources and forms that 29 00:01:29.400 --> 00:01:32.800 will help you. But if you do have any further questions, we'll be 30 00:01:32.800 --> 00:01:35.200 sure to allow some time at the end for those to be answered. 31 00:01:36.600 --> 00:01:39.700 So just a couple of housekeeping items 32 00:01:39.700 --> 00:01:42.400 want to note prior to getting started. We have shown 33 00:01:42.400 --> 00:01:45.400 on here the area you can put in for questions. And 34 00:01:45.400 --> 00:01:48.200 so we have eight appears. We want to thank in advance. She's gonna 35 00:01:48.200 --> 00:01:51.400 be monitoring questions throughout the presentation. And so we'll 36 00:01:51.400 --> 00:01:54.700 address those at the end if you could also include 37 00:01:54.700 --> 00:01:57.300 the school year with that will be helpful for us 38 00:01:57.300 --> 00:01:59.900 as if we need to follow up with you if necessary. 39 00:02:00.700 --> 00:02:03.500 Now this webinar will be recorded and will be posted on 40 00:02:03.500 --> 00:02:06.300 our parent support organization website for future reference. 41 00:02:07.600 --> 00:02:10.600 Okay, so let's get into it. So our guidelines 42 00:02:10.600 --> 00:02:13.300 for operations just in general why the need 43 00:02:13.300 --> 00:02:16.600 for the training now, it's important to note that Although. 44 00:02:16.600 --> 00:02:19.600 Our parents support groups are separate entities 45 00:02:19.600 --> 00:02:22.300 from the school district. They do provide a financial 46 00:02:22.300 --> 00:02:25.600 support to Dysart. And so they are annually reviewed 47 00:02:25.600 --> 00:02:28.600 by our external Auditors to determine whether that level 48 00:02:28.600 --> 00:02:31.500 of support is material enough to possibly 49 00:02:31.500 --> 00:02:34.500 include in the district's financial statements. There's a governmental 50 00:02:34.500 --> 00:02:37.000 Accounting Standards. It's referred as gas E39. 51 00:02:37.800 --> 00:02:40.600 So that's why we request financial information through the 52 00:02:40.600 --> 00:02:43.600 application process every year because your 53 00:02:43.600 --> 00:02:46.500 activities may change and that volume may change so 54 00:02:46.500 --> 00:02:49.500 we have to analyze it with our Auditors to determine 55 00:02:49.500 --> 00:02:52.600 its materiality. And we also go over a district procedures 56 00:02:52.600 --> 00:02:55.600 since we are held accountable by our external Auditors to 57 00:02:55.600 --> 00:02:56.600 deliver this communication. 58 00:02:57.500 --> 00:03:00.300 So let's briefly go over those guidelines for operations. 59 00:03:02.400 --> 00:03:05.600 So there's three areas here. We're going to talk about and as mentioned the 60 00:03:05.600 --> 00:03:08.900 organizations work very closely with the district. However, they 61 00:03:08.900 --> 00:03:11.900 are separate entities from Dysart. So 62 00:03:11.900 --> 00:03:14.300 keep in mind you do need to one have your own board 63 00:03:14.300 --> 00:03:15.700 and establish officers. 64 00:03:16.400 --> 00:03:19.300 Maintain your own set of financial statements and accounting 65 00:03:19.300 --> 00:03:19.700 records. 66 00:03:20.400 --> 00:03:23.700 Have a separate checking account and maintain their 67 00:03:23.700 --> 00:03:26.600 own federal tax ID number the district's 68 00:03:26.600 --> 00:03:29.400 tax ID number may not be used by the organization. 69 00:03:29.400 --> 00:03:32.200 So please keep it in mind because that does come up throughout the 70 00:03:32.200 --> 00:03:33.100 year as a question. 71 00:03:34.400 --> 00:03:37.100 So the organizational guidelines section there. We'll talk 72 00:03:37.100 --> 00:03:40.500 about a little bit. It includes initially obtaining approval 73 00:03:40.500 --> 00:03:43.300 from your school administrator. So why is that the 74 00:03:43.300 --> 00:03:43.300 case? 75 00:03:44.200 --> 00:03:47.500 If you think about it as the organizations look to form and operate the 76 00:03:47.500 --> 00:03:50.600 parent support group and School administration is going to 77 00:03:50.600 --> 00:03:53.500 work together closely to determine what activities 78 00:03:53.500 --> 00:03:55.500 are best going to support the students on your campus. 79 00:03:56.400 --> 00:03:59.800 So it is an important step in the process to have 80 00:03:59.800 --> 00:04:02.800 the School principles approval and their support and 81 00:04:02.800 --> 00:04:05.300 so that's why their approval signature is required as part 82 00:04:05.300 --> 00:04:05.900 of the application. 83 00:04:07.200 --> 00:04:10.700 In the membership guidelines. It's important to know that Dysart employees 84 00:04:10.700 --> 00:04:12.900 are to be an advisory roles only. 85 00:04:13.700 --> 00:04:16.300 So, please keep that in mind. They are encouraged to participate 86 00:04:16.300 --> 00:04:19.400 but they may not be officers of the organization 87 00:04:19.400 --> 00:04:22.500 or signers on the checking account because as 88 00:04:22.500 --> 00:04:25.000 we mentioned the district at our parent groups are 89 00:04:25.400 --> 00:04:26.500 completely different entities. 90 00:04:27.700 --> 00:04:30.600 In financial guidelines each organization should retain 91 00:04:30.600 --> 00:04:34.100 information on its Financial activities and produce 92 00:04:33.100 --> 00:04:36.400 those financial reports as stated within your 93 00:04:36.400 --> 00:04:39.400 bylaws. So, please refer to those to ensure that you're 94 00:04:39.400 --> 00:04:40.800 meeting all of its requirements. 95 00:04:41.800 --> 00:04:44.500 So the financial activity again should all be include 96 00:04:44.500 --> 00:04:47.800 the parent support organizations activity and all 97 00:04:47.800 --> 00:04:50.500 the transactions of the organization should be recorded on 98 00:04:50.500 --> 00:04:51.600 its Financial records. 99 00:04:52.400 --> 00:04:55.600 The organization's records and your bank accounts should be reconciled 100 00:04:55.600 --> 00:04:56.000 monthly. 101 00:04:56.500 --> 00:05:00.000 So again, please keep in mind that no District related expenses 102 00:04:59.200 --> 00:05:02.700 should be purchased or paid for directly by 103 00:05:02.700 --> 00:05:03.700 the organizations. 104 00:05:04.500 --> 00:05:07.500 Now if the parent support groups looking to subsidize the 105 00:05:07.500 --> 00:05:10.200 expenditures or possibly donate funds for an 106 00:05:10.200 --> 00:05:13.300 activity. We'll go over later in the presentation with that process 107 00:05:13.300 --> 00:05:13.600 looks like 108 00:05:15.200 --> 00:05:18.600 now it's important to note that we need to have appropriate segregation 109 00:05:18.600 --> 00:05:21.200 of Duties in place. And the reason for that is 110 00:05:21.200 --> 00:05:24.800 to reduce any Financial Risk that can come from one individual having too 111 00:05:24.800 --> 00:05:27.500 many responsibilities with limited oversight. 112 00:05:28.200 --> 00:05:31.300 Unfortunately every year it happens and they're having 113 00:05:31.300 --> 00:05:34.800 instances for their misappropriation of funds that occurs 114 00:05:34.800 --> 00:05:35.700 within our parent groups. 115 00:05:36.300 --> 00:05:40.300 And inevitably the reason why is there was usually the lack 116 00:05:39.300 --> 00:05:42.300 of segregation of Duties. So, please 117 00:05:42.300 --> 00:05:45.200 ensure review your controls that you have in place make sure 118 00:05:45.200 --> 00:05:47.500 that they're good controls in place to prevent that situation. 119 00:05:48.400 --> 00:05:51.900 And so Francie will next be discussing what Financial processes 120 00:05:51.900 --> 00:05:54.300 can be put in place to reduce this risk. 121 00:05:55.800 --> 00:05:58.000 Thank you. Mary Dell. So first we're going 122 00:05:58.100 --> 00:05:59.500 to start with some Financial guidelines. 123 00:06:00.900 --> 00:06:03.900 Your organization's treasure should be producing and 124 00:06:03.900 --> 00:06:06.600 presenting a monthly financial report that is 125 00:06:06.600 --> 00:06:09.900 supported by the bank statement this process promotes transparency 126 00:06:09.900 --> 00:06:12.100 and accountability for how the funds are spent by 127 00:06:12.100 --> 00:06:15.100 your organization. This reporting should be reviewed by 128 00:06:15.100 --> 00:06:18.500 your officers to ensure that all activity is captured and 129 00:06:18.500 --> 00:06:21.400 appears reasonable based on the expenses approved by the 130 00:06:21.400 --> 00:06:21.900 organization. 131 00:06:22.900 --> 00:06:25.500 It would be ideal to have a financial report available 132 00:06:25.500 --> 00:06:28.300 for membership meetings. So informed decisions can 133 00:06:28.300 --> 00:06:32.200 be made by the voting members as a general rule organizational 134 00:06:31.200 --> 00:06:35.100 checks should require two signatures. Any 135 00:06:34.100 --> 00:06:37.500 electronic payments should have an approval and/or 136 00:06:37.500 --> 00:06:40.200 review process in place. Ultimately. You need 137 00:06:40.200 --> 00:06:43.900 to know the expectations documented in your organization's bylaws 138 00:06:43.900 --> 00:06:45.600 operating manuals Etc. 139 00:06:46.200 --> 00:06:49.200 Please remember that Dysart employees are to be 140 00:06:49.200 --> 00:06:52.100 an advisory roles only. I know we say this a couple 141 00:06:52.100 --> 00:06:55.400 times but it is really important to understand this they may 142 00:06:55.400 --> 00:06:58.200 not be officers of the organization or signers on 143 00:06:58.200 --> 00:07:01.500 the checking account. This is to protect their position as 144 00:07:01.500 --> 00:07:04.700 an employee and limit any conflict of interest concerns. 145 00:07:05.500 --> 00:07:08.300 They do not dictate the actions or 146 00:07:08.300 --> 00:07:11.300 purchases of a parent support organization, but should 147 00:07:11.300 --> 00:07:14.100 be working with them since everyone's end goal is to 148 00:07:14.100 --> 00:07:16.800 provide the best opportunities for our students. 149 00:07:18.300 --> 00:07:21.300 All parent support organization mail must be directed to 150 00:07:21.300 --> 00:07:24.400 the school's address not to an individual's home or 151 00:07:24.400 --> 00:07:27.200 business as a side note. Please be sure 152 00:07:27.200 --> 00:07:30.100 that all parents support organization correspondence includes the 153 00:07:30.100 --> 00:07:33.300 name of the parent support organization to eliminate any 154 00:07:33.300 --> 00:07:36.800 confusion. This includes any flyers or 155 00:07:36.800 --> 00:07:39.800 events fundraisers documents checks 156 00:07:39.200 --> 00:07:42.600 Etc. So it is not confused with 157 00:07:42.600 --> 00:07:45.400 school mail events fundraisers or money. 158 00:07:48.500 --> 00:07:51.700 So next we're going to look at fundraising requirements and 159 00:07:51.700 --> 00:07:52.100 guidelines. 160 00:07:54.800 --> 00:07:57.400 Fundraising is typically a core function of 161 00:07:57.400 --> 00:08:00.500 a parent support organization only a parent 162 00:08:00.500 --> 00:08:03.900 support organization and a student Club can conduct fundraisers. 163 00:08:03.900 --> 00:08:06.500 It is not acceptable for individual teachers 164 00:08:06.500 --> 00:08:09.500 and staff to conduct fundraisers per District policy 165 00:08:09.500 --> 00:08:12.200 and procedures 10.37. That is 166 00:08:12.200 --> 00:08:15.300 why we provide more guidance in this area than we do anything else. 167 00:08:16.500 --> 00:08:19.800 A financial best practice is to have more than one person prepare 168 00:08:19.800 --> 00:08:22.500 Bank deposits or manage the income from 169 00:08:22.500 --> 00:08:25.300 a fundraiser. Again. This is to provide 170 00:08:25.300 --> 00:08:28.400 that Financial transparency and accountability in your 171 00:08:28.400 --> 00:08:29.100 organization. 172 00:08:30.100 --> 00:08:33.300 At a bare minimum you should follow the requirements outlined in 173 00:08:33.300 --> 00:08:36.300 your parent support organization bylaws, since these 174 00:08:36.300 --> 00:08:39.200 provide the rules and procedures for running the organization. 175 00:08:40.500 --> 00:08:43.600 Fundraising activities of parent support organizations represent not 176 00:08:43.600 --> 00:08:46.300 only the parent support organization, but also 177 00:08:46.300 --> 00:08:48.600 the school and Dysart schools as a whole. 178 00:08:49.300 --> 00:08:52.600 To ensure there are no conflicts with other school fundraisers 179 00:08:52.600 --> 00:08:55.500 and that the fundraiser is appropriate or allowable. 180 00:08:55.500 --> 00:08:59.000 The fundraiser must have school administration approval 181 00:08:58.700 --> 00:09:02.000 prior to starting the fundraiser. It 182 00:09:01.200 --> 00:09:04.200 should be noted that student council or stuco must 183 00:09:04.200 --> 00:09:07.600 also approve campus fundraisers. This is more prevalent on 184 00:09:07.600 --> 00:09:10.900 a high school campus since there are many fundraisers occurring 185 00:09:10.900 --> 00:09:13.300 and stucco may be the group maintaining that 186 00:09:13.300 --> 00:09:14.300 fundraiser calendar. 187 00:09:15.400 --> 00:09:18.400 The fundraising approval form is the documentation that 188 00:09:18.400 --> 00:09:20.500 supports the approval of the fundraiser. 189 00:09:21.200 --> 00:09:24.400 Fundraising opportunities include an events or activities that will result 190 00:09:24.400 --> 00:09:27.400 in money coming into the organization this includes 191 00:09:27.400 --> 00:09:31.000 crowdfunding or digital fundraising Pages Restaurant 192 00:09:30.400 --> 00:09:34.300 nights food sales clothing sales Etc. 193 00:09:34.300 --> 00:09:37.700 Please be sure that you are working with your Schools administration and have 194 00:09:37.700 --> 00:09:40.500 approval before committing to any fundraising 195 00:09:40.500 --> 00:09:42.500 activities or events with vendors. 196 00:09:44.900 --> 00:09:47.600 So student clubs can participate in a joint 197 00:09:47.600 --> 00:09:50.500 fundraiser with the parent support organization. These are 198 00:09:50.500 --> 00:09:53.400 student-run organizations that have Dysart employees 199 00:09:53.400 --> 00:09:56.700 as sponsors at all of our schools. As a 200 00:09:56.700 --> 00:09:59.400 matter of fact Dysart has over 200 student 201 00:09:59.400 --> 00:10:02.200 clubs how the joint fundraisers are managed 202 00:10:02.200 --> 00:10:05.800 and the basis for the split of the joint fundraisers fundraisers are 203 00:10:05.800 --> 00:10:09.200 defined in District policy and procedures 10.37 and 204 00:10:08.200 --> 00:10:13.500 supported by attorney general opinion 84-032 205 00:10:11.500 --> 00:10:14.600 the split 206 00:10:14.600 --> 00:10:17.300 between the parent support organization in the club is based on 207 00:10:17.300 --> 00:10:20.700 the level of effort between the two groups. The appropriate 208 00:10:20.700 --> 00:10:23.700 split should be determined jointly by the parent support organization 209 00:10:23.700 --> 00:10:26.800 and the club prior to the fundraiser. There is 210 00:10:26.800 --> 00:10:29.500 an area on the fundraising approval form to document 211 00:10:29.500 --> 00:10:33.500 this split. There is no standard percentage 212 00:10:32.500 --> 00:10:35.300 often. We see a 10% or 213 00:10:35.300 --> 00:10:38.600 20% role on campuses for all fundraisers splits 214 00:10:38.600 --> 00:10:41.900 that this is not an alignment with District policy. The 215 00:10:41.900 --> 00:10:44.300 principle of the school is the final approval of 216 00:10:44.300 --> 00:10:44.700 the split between 217 00:10:44.700 --> 00:10:48.000 The parent support organization in the student Club bunset 218 00:10:47.200 --> 00:10:50.400 will be provided to the student Club. Should we 219 00:10:50.400 --> 00:10:53.200 done in a timely manner which is defined within 30 days of 220 00:10:53.200 --> 00:10:54.600 the end of the fundraiser. 221 00:10:57.300 --> 00:11:00.400 So to help things out we're going to highlight some things 222 00:11:00.400 --> 00:11:03.600 on a sample of a completed fundraising approval 223 00:11:03.600 --> 00:11:03.900 form. 224 00:11:04.900 --> 00:11:07.200 So those things that we'd like to highlight are be 225 00:11:07.200 --> 00:11:10.300 sure to provide enough information on the purpose. This will 226 00:11:10.300 --> 00:11:13.200 allow Administration to work with the parent support organization on the 227 00:11:13.200 --> 00:11:16.200 allowability or even discuss other plans that might 228 00:11:16.200 --> 00:11:19.300 be in the works with school monies and how to best support the students in 229 00:11:19.300 --> 00:11:19.800 the program. 230 00:11:20.700 --> 00:11:23.500 When it comes to the split, there is a space on 231 00:11:23.500 --> 00:11:26.400 the form to document why the split is what it is for this 232 00:11:26.400 --> 00:11:29.700 fundraiser on this example the parent support organization and 233 00:11:29.700 --> 00:11:31.900 Club will promote the fundraiser. 234 00:11:32.600 --> 00:11:35.400 But the parent support organization is doing the setup with 235 00:11:35.400 --> 00:11:38.200 staff raise since the club can't participate in this 236 00:11:38.200 --> 00:11:40.100 particular crowdfunding vendor. 237 00:11:41.300 --> 00:11:44.500 The Schools administration should review contracts agreements meeting 238 00:11:44.500 --> 00:11:47.700 minutes or other Vital Information later. If 239 00:11:47.700 --> 00:11:50.300 there are any concerns from a vendor the vendor will 240 00:11:50.300 --> 00:11:53.100 look to the school and Dysart schools to address these 241 00:11:53.100 --> 00:11:56.400 concerns that they don't feel the parent support organizations providing the answer 242 00:11:56.400 --> 00:11:59.200 or payment. They desire the relationship 243 00:11:59.200 --> 00:12:02.600 between the parent support organization the school and Dysart 244 00:12:02.600 --> 00:12:05.100 schools as a whole is a partnership in this 245 00:12:05.100 --> 00:12:08.300 transparency AIDS and straightening and strengthening this partnership. 246 00:12:09.100 --> 00:12:12.600 Please don't start a fundraiser without having approval from a 247 00:12:12.600 --> 00:12:13.200 school administrator. 248 00:12:14.300 --> 00:12:17.300 Students can't participate in any fundraising activities that 249 00:12:17.300 --> 00:12:20.600 are considered a chance to win any participation by 250 00:12:20.600 --> 00:12:23.100 a minor in what is considered gambling in 251 00:12:23.100 --> 00:12:26.000 the state of Arizona is against the law. All it takes 252 00:12:26.300 --> 00:12:29.500 is one complaint to the State of Arizona to start an investigation 253 00:12:29.500 --> 00:12:32.200 to start an investigation. Please be sure to 254 00:12:32.200 --> 00:12:35.900 be mindful of this since this is a popular question. We receive 255 00:12:35.900 --> 00:12:38.500 from parent support organizations, as a 256 00:12:38.500 --> 00:12:41.500 reminder. The principal has the right to deny any fundraiser or 257 00:12:41.500 --> 00:12:44.500 the split with a student Club. They are the final Authority 258 00:12:44.500 --> 00:12:45.300 at their school. 259 00:12:48.400 --> 00:12:50.200 governing board approved fees 260 00:12:51.500 --> 00:12:54.300 Please remember that all governing board approved fees are 261 00:12:54.300 --> 00:12:57.400 collected by District staff and to positive into 262 00:12:57.400 --> 00:13:00.800 a district account. This includes athletic fees trip 263 00:13:00.800 --> 00:13:03.600 fees extracurricular activity fees Etc. 264 00:13:03.600 --> 00:13:06.200 These items are on the desert website on the 265 00:13:06.200 --> 00:13:10.100 parents page under resources to review here 266 00:13:09.100 --> 00:13:13.000 are some areas to note High School athletic 267 00:13:12.300 --> 00:13:15.100 extracurricular activities are $100 268 00:13:15.100 --> 00:13:18.300 per activity middle level Sports is 269 00:13:18.300 --> 00:13:19.600 60 dollars for activity. 270 00:13:20.300 --> 00:13:23.500 High School travel is not to exceed $600 per 271 00:13:23.500 --> 00:13:26.800 event. Ka travel is not to exceed $300 272 00:13:26.800 --> 00:13:27.400 per event. 273 00:13:28.300 --> 00:13:31.200 Student Club extracurricular activity is zero to ten 274 00:13:31.200 --> 00:13:34.500 dollars per Club activity at the schools. This amount 275 00:13:34.500 --> 00:13:37.600 is approved by the club. If it is deposited into 276 00:13:37.600 --> 00:13:40.100 the student Club account or the school if it 277 00:13:40.100 --> 00:13:43.300 is deposited into tax credit the parent support 278 00:13:43.300 --> 00:13:47.100 organizations income must not be from students collecting 279 00:13:46.100 --> 00:13:49.200 dues or other fees from students make the 280 00:13:49.200 --> 00:13:52.300 organized organization resemble a district sanctioned group that 281 00:13:52.300 --> 00:13:55.100 is clicking the fees on dysart's behalf. This is 282 00:13:55.100 --> 00:13:58.000 not the case and these are not approved fees by the governing board. 283 00:14:01.100 --> 00:14:03.500 Next we're going to move on to gifts and donations. 284 00:14:04.600 --> 00:14:04.800 Okay. 285 00:14:06.100 --> 00:14:08.800 So we are coming to the end of financial compliance information. 286 00:14:10.200 --> 00:14:13.400 When you are donating money or items to school and 287 00:14:13.400 --> 00:14:16.600 therefore Dysart schools, your organization should complete 288 00:14:16.600 --> 00:14:19.100 a request for acceptance of gifts and donations form. 289 00:14:20.200 --> 00:14:23.600 There is one located on the parent support organization web page. This 290 00:14:23.600 --> 00:14:26.500 form does require School administration approval to 291 00:14:26.500 --> 00:14:29.300 ensure that the school is prepared to use the items or funds 292 00:14:29.300 --> 00:14:32.300 in line with your request a few items to 293 00:14:32.300 --> 00:14:36.100 note. Please donate money for any Capital purchases site 294 00:14:35.100 --> 00:14:38.800 improvements or trips for Capital assets. 295 00:14:38.800 --> 00:14:41.800 There is a requirement for Dysart to track these items we 296 00:14:41.800 --> 00:14:44.500 tag these items and the items are covered under District 297 00:14:44.500 --> 00:14:47.900 insurance. And any warranty is under the district. It's also 298 00:14:47.900 --> 00:14:51.200 important if there are any uncovered or uncovered 299 00:14:50.200 --> 00:14:53.500 repairs for that warranty 300 00:14:53.500 --> 00:14:54.800 that are needed in the future. 301 00:14:56.100 --> 00:14:59.200 Site improvements require a site modification form that is completed by 302 00:14:59.200 --> 00:15:00.500 the school office staff. 303 00:15:01.300 --> 00:15:04.500 This documents approval from the director of Maintenance to 304 00:15:04.500 --> 00:15:07.200 ensure proper installation full cost of the project and the 305 00:15:07.200 --> 00:15:10.400 following safety requirements in general ensures that 306 00:15:10.400 --> 00:15:13.500 the installation meets building codes to protect students and 307 00:15:13.500 --> 00:15:14.100 staff. 308 00:15:14.900 --> 00:15:17.400 Travel using School yellow buses and charter 309 00:15:17.400 --> 00:15:20.500 buses goes through Dysart Transportation, the transportation 310 00:15:20.500 --> 00:15:23.500 department accepts purchase orders from schools, but not outside 311 00:15:23.500 --> 00:15:24.400 payments for services. 312 00:15:25.400 --> 00:15:28.300 With a parent support organizations following this process. It helps 313 00:15:28.300 --> 00:15:31.500 ensure that we are compliance with daiser schools policies procedures and 314 00:15:31.500 --> 00:15:31.900 processes. 315 00:15:32.600 --> 00:15:35.500 Gifts and donations are summarized and report and 316 00:15:35.500 --> 00:15:38.100 reported to the Dysart schools governing board monthly. 317 00:15:39.300 --> 00:15:42.300 Before I move on I'd like to take a moment to express a 318 00:15:42.300 --> 00:15:43.800 word of thanks and some appreciation. 319 00:15:45.100 --> 00:15:45.700 We receive. 320 00:15:46.800 --> 00:15:49.400 A lot of support from our parent support organizations and 321 00:15:49.400 --> 00:15:53.200 we are very fortunate to have this level of support and supports 322 00:15:52.200 --> 00:15:55.500 vital and it provides so much to enhance 323 00:15:55.500 --> 00:15:58.700 the experience of our students at our schools your support 324 00:15:58.700 --> 00:16:02.100 to Dysart students and staff is sincerely appreciated. 325 00:16:04.200 --> 00:16:08.200 Thank you, Francie for providing all that helpful information. Now, the 326 00:16:07.200 --> 00:16:10.600 next use slides will be reviewing will provide 327 00:16:10.600 --> 00:16:13.300 a little bit of information on our other services are available 328 00:16:13.300 --> 00:16:16.300 at our district. There will be helpful for you as you 329 00:16:16.300 --> 00:16:19.300 find out your activities for the year. So the first one is in our community 330 00:16:19.300 --> 00:16:22.500 education department, they provide many services for students in our 331 00:16:22.500 --> 00:16:25.200 community members. So we encourage you to visit their website to 332 00:16:25.200 --> 00:16:28.100 become familiar with all the programs offered and so we'll point 333 00:16:28.100 --> 00:16:31.600 out a couple of the areas immediate interest to your groups. So first things 334 00:16:31.600 --> 00:16:34.200 facility rentals, so as you're looking to host 335 00:16:34.200 --> 00:16:37.700 an event on meeting and I'm sure they'll be quite a few activities you have 336 00:16:37.700 --> 00:16:40.300 time for the year. Please refer to the facility rental 337 00:16:40.300 --> 00:16:43.400 website, it will provide the various rates 338 00:16:43.400 --> 00:16:47.000 and also information on the reservation process. There are 339 00:16:46.400 --> 00:16:49.800 special rates by being a parent supporter organization. 340 00:16:49.800 --> 00:16:52.700 So please take a look through that information and 341 00:16:52.700 --> 00:16:55.900 have any questions reach out to the Community Education facility 342 00:16:55.900 --> 00:16:58.900 rental team. There are contact information to 343 00:16:58.900 --> 00:16:59.500 stay that they're below 344 00:17:00.700 --> 00:17:03.300 The next area the we're reviewing is in 345 00:17:03.300 --> 00:17:06.900 volunteers now again there we want to just really greatly 346 00:17:06.900 --> 00:17:09.600 think everyone for all their volunteers effort the 347 00:17:09.600 --> 00:17:12.200 volunteer efforts. They are such an important part of our dicer community. 348 00:17:12.200 --> 00:17:15.100 So we're excited to have volunteers be a part of 349 00:17:15.100 --> 00:17:15.300 our schools. 350 00:17:16.100 --> 00:17:20.100 But as you release a parent support organizations, keep in mind that all officers must 351 00:17:19.100 --> 00:17:22.700 be approved Volunteers in the district. So 352 00:17:22.700 --> 00:17:25.400 we've included the link which will take you directly to 353 00:17:25.400 --> 00:17:28.600 information our volunteer program and it outlines 354 00:17:28.600 --> 00:17:31.400 the various steps on what you need to do to become a 355 00:17:31.400 --> 00:17:34.700 volunteer in our district and also has very helpful FAQ. So 356 00:17:34.700 --> 00:17:35.700 please take a look through those. 357 00:17:37.700 --> 00:17:40.700 The next area we want to go over is a little bit of resource information 358 00:17:40.700 --> 00:17:42.900 as it relates to our Nutrition department. 359 00:17:44.700 --> 00:17:47.400 So our Nutrition department has various resources. One 360 00:17:47.400 --> 00:17:50.100 of those is to provide in this available 361 00:17:50.100 --> 00:17:53.100 for your various tutoring needs. So as you are planning out your 362 00:17:53.100 --> 00:17:56.500 events, feel free to follow the catering menu link. It's 363 00:17:56.500 --> 00:17:59.200 included here on the presentation. It'll provide you the 364 00:17:59.200 --> 00:18:02.200 various options for different meals. And as you review 365 00:18:02.200 --> 00:18:05.400 the information, if you have further questions on venue items 366 00:18:05.400 --> 00:18:08.600 or if you have specific catering requests, please 367 00:18:08.600 --> 00:18:11.100 reach out to the contact information. That's found on that 368 00:18:11.100 --> 00:18:11.300 menu. 369 00:18:13.200 --> 00:18:16.200 The next item is as it relates to Maricopa County 370 00:18:16.200 --> 00:18:19.300 food permits. If you have plans for handling food and you're not 371 00:18:19.300 --> 00:18:22.400 going to catering route, please refer to the guidance provided by 372 00:18:22.400 --> 00:18:25.600 the Maricopa County included are the links that will 373 00:18:25.600 --> 00:18:28.600 provide guidance on when permits may be required and there's 374 00:18:28.600 --> 00:18:31.300 also a link on when information on food 375 00:18:31.300 --> 00:18:35.000 handling certification requirements. And again, those links 376 00:18:34.300 --> 00:18:37.700 have specific contact information. So feel 377 00:18:37.700 --> 00:18:39.200 free to reach out to those numbers included. 378 00:18:40.800 --> 00:18:43.500 And finally, the last item to discuss is relates 379 00:18:43.500 --> 00:18:46.700 to nutrition of food are the smart snacks and schools regulations. 380 00:18:46.700 --> 00:18:49.300 These will apply to all food and beverages 381 00:18:49.300 --> 00:18:52.500 sold in whether it be vending machines snack bars 382 00:18:52.500 --> 00:18:55.400 student stores fundraiser school events during the 383 00:18:55.400 --> 00:18:58.800 school day which keep in mind school day this it's 384 00:18:58.800 --> 00:19:01.900 for the purpose of competitive. Boot sales this period is 385 00:19:01.900 --> 00:19:04.700 defined to be from Midnight before to 386 00:19:04.700 --> 00:19:07.200 30 minutes after the end of the official school day. 387 00:19:07.900 --> 00:19:10.300 So please familiarize yourself with when 388 00:19:10.300 --> 00:19:13.400 that period would be for your school site since it will vary by 389 00:19:13.400 --> 00:19:13.700 campus. 390 00:19:14.600 --> 00:19:17.700 Now for any additional information there is a smart snap calculator 391 00:19:17.700 --> 00:19:20.300 included on here as well as the USDA smart 392 00:19:20.300 --> 00:19:23.500 snack guide which you can refer to and after 393 00:19:23.500 --> 00:19:26.400 you do that. If you have questions, feel free to reach out 394 00:19:26.400 --> 00:19:29.200 your Nutrition department and their contact information is included. 395 00:19:29.800 --> 00:19:32.600 And now we'll have Francie discuss a few items related to 396 00:19:32.600 --> 00:19:33.400 public relations. 397 00:19:35.200 --> 00:19:36.200 Thank you, Mary Dell. 398 00:19:37.500 --> 00:19:40.400 So first we want to go over a little bit about school logos and 399 00:19:40.400 --> 00:19:43.600 branding. We're just going to highlight some things that may 400 00:19:43.600 --> 00:19:46.800 have changed from last year. So the guidelines 401 00:19:47.900 --> 00:19:50.500 Are fairly similar but one thing to note is that the 402 00:19:50.500 --> 00:19:53.500 school logos and colors even though they haven't changed are now 403 00:19:53.500 --> 00:19:56.100 registered trademarks with the United States patent and 404 00:19:56.100 --> 00:19:59.500 trademark office and the State of Arizona. Each school 405 00:19:59.500 --> 00:20:02.500 has branding guidelines that they must follow that includes 406 00:20:02.500 --> 00:20:06.200 their logos colors and mascots logos colors 407 00:20:05.200 --> 00:20:08.200 and mascots can't be altered in any way. 408 00:20:09.100 --> 00:20:12.600 You can request access to the logo by submitting a request and signing 409 00:20:12.600 --> 00:20:16.000 an acknowledgment using the link in this presentation. Please 410 00:20:15.300 --> 00:20:19.100 contact your school front office or public relations 411 00:20:18.100 --> 00:20:21.000 at dysart.org with any questions. 412 00:20:24.300 --> 00:20:27.300 Next we would just want to put a reminder for peach jar parent 413 00:20:27.300 --> 00:20:30.200 support organizations can submit PDF Flyers that can 414 00:20:30.200 --> 00:20:33.100 be emailed directly to parents inboxes through Peach jar. 415 00:20:33.100 --> 00:20:36.700 There are flyer templates for events fundraisers PTA 416 00:20:36.700 --> 00:20:39.400 meetings and more. They can be customized to suit each group's 417 00:20:39.400 --> 00:20:42.300 needs through this delivery system the admin secretary 418 00:20:42.300 --> 00:20:45.700 three at each school has access to upload your files. You can 419 00:20:45.700 --> 00:20:48.600 also contact public relations at dysart.org with 420 00:20:48.600 --> 00:20:49.100 any questions. 421 00:20:50.600 --> 00:20:53.000 Next we're going to move into some of 422 00:20:53.200 --> 00:20:56.300 the timelines for submission and I'll turn this over to Mary Dell. 423 00:20:56.800 --> 00:20:59.100 Right. Thank you Francie. So now let's go 424 00:20:59.100 --> 00:21:01.900 through what that timeline application processes. 425 00:21:02.700 --> 00:21:05.300 Note and on here applications will be due by 426 00:21:05.300 --> 00:21:08.800 September 9th. So just a little over three weeks away. And 427 00:21:08.800 --> 00:21:11.600 when those are completed, please provide all those completed applications 428 00:21:11.600 --> 00:21:14.100 and turn them into the front lobby at the district office. 429 00:21:14.800 --> 00:21:17.000 Some things to keep in mind. Please keep in mind 430 00:21:17.100 --> 00:21:20.200 that sub boosters must complete the application and then turn 431 00:21:20.200 --> 00:21:24.000 it into their overarching booster. The overarching booster 432 00:21:23.100 --> 00:21:26.400 will then collect the information review it 433 00:21:26.400 --> 00:21:29.500 and we'll then submit this on behalf of the sub boosters 434 00:21:29.500 --> 00:21:29.800 to the district. 435 00:21:30.600 --> 00:21:33.600 All officers must be approved volunteers through our 436 00:21:33.600 --> 00:21:36.300 Community Education Department as we stated and please 437 00:21:36.300 --> 00:21:39.100 if any officers do change during the year, 438 00:21:39.100 --> 00:21:42.500 please submit an updated application with that new information. 439 00:21:44.400 --> 00:21:48.100 The last slide we have on here is for any additional resources that 440 00:21:47.100 --> 00:21:50.100 are available for instance as we 441 00:21:50.100 --> 00:21:53.900 discussed today. There's a various forms that we refer to and we'll 442 00:21:53.900 --> 00:21:56.100 be posting a copy of this presentation as well as 443 00:21:56.100 --> 00:21:58.100 this recorded webinar for future reference. 444 00:21:58.900 --> 00:22:01.200 Now the resource manual will include an overview 445 00:22:01.200 --> 00:22:04.600 of the guidelines in the procedures, which may be in addition to any procedures. 446 00:22:04.600 --> 00:22:06.400 You may also already have within your 447 00:22:07.300 --> 00:22:10.400 There is a link to the parent support organization web page included 448 00:22:10.400 --> 00:22:13.200 so you can follow that on our district 449 00:22:13.200 --> 00:22:16.600 website. And so we encourage you to review the various websites 450 00:22:16.600 --> 00:22:19.100 forms resources that will provide guidance to your 451 00:22:19.100 --> 00:22:21.600 organizations and ensure that you're successful this year. 452 00:22:23.300 --> 00:22:25.700 So at this time we reach the end of our presentation. 453 00:22:26.700 --> 00:22:29.400 And so we'll open it up to any questions that may 454 00:22:29.400 --> 00:22:29.800 have come in. 455 00:22:30.500 --> 00:22:33.100 Keep in mind if you have a specific situation. We do 456 00:22:33.100 --> 00:22:36.600 encourage you to reach out to your school's administrator as they are 457 00:22:36.600 --> 00:22:39.400 familiar with the processes. And so they would be your 458 00:22:39.400 --> 00:22:42.200 your best first point of contact. So we will check in right now 459 00:22:42.200 --> 00:22:42.900 for any questions. 460 00:22:44.600 --> 00:22:47.600 The first question we have is 461 00:22:47.600 --> 00:22:50.600 do existing boosters need to apply every 462 00:22:50.600 --> 00:22:53.400 year or is application only for new 463 00:22:53.400 --> 00:22:57.300 boosters so I can answer that question. Yes, 464 00:22:56.300 --> 00:23:00.000 you do have to apply every year because we 465 00:22:59.200 --> 00:23:01.400 do not know if 466 00:23:02.200 --> 00:23:05.500 You have new officers from year to year. And also on 467 00:23:05.500 --> 00:23:08.500 the application. It is required to provide 468 00:23:08.500 --> 00:23:11.100 your financials from the 469 00:23:11.100 --> 00:23:14.300 previous year. We also have to ensure that 470 00:23:14.300 --> 00:23:17.900 each officer has not expired in 471 00:23:17.900 --> 00:23:19.900 their fingerprint clearance as well. 472 00:23:20.900 --> 00:23:23.100 Thank you very much Ava. 473 00:23:24.900 --> 00:23:27.000 You monitoring here. There's any other questions. 474 00:23:33.300 --> 00:23:34.200 Seeing too many coming in. 475 00:23:39.400 --> 00:23:40.800 Get just a little bit here. 476 00:23:45.100 --> 00:23:48.500 And again just if there ever already questions 477 00:23:48.500 --> 00:23:51.500 there is quite a bit of information out 478 00:23:51.500 --> 00:23:54.000 on the district website. We barely touched on some of 479 00:23:54.100 --> 00:23:57.800 the Departments that are out there with their resources that there's definitely 480 00:23:57.800 --> 00:24:00.300 quite a bit of resources for you. And 481 00:24:00.300 --> 00:24:03.300 again, your your school friend office is in your 482 00:24:03.300 --> 00:24:06.400 school administration is your first stop and they can guide you to to 483 00:24:06.400 --> 00:24:07.500 where you can get some of those answers. 484 00:24:15.100 --> 00:24:18.500 The next question we have is do 485 00:24:18.500 --> 00:24:21.400 you need to submit a request for acceptance of 486 00:24:21.400 --> 00:24:24.600 gifts before applying for a grant? 487 00:24:28.900 --> 00:24:31.900 okay, so this is Francie and so 488 00:24:33.000 --> 00:24:33.400 if 489 00:24:35.500 --> 00:24:38.100 I guess I'm what I'm taking this from is from that that 490 00:24:38.100 --> 00:24:41.900 questions coming from somebody in a parent support organization. So if 491 00:24:41.900 --> 00:24:45.500 you are applying for a grant as a 501c3 492 00:24:44.500 --> 00:24:48.400 or a nonprofit organization, I 493 00:24:47.400 --> 00:24:50.600 would insure that you are having those conversations 494 00:24:50.600 --> 00:24:53.200 and with the school administration to 495 00:24:53.200 --> 00:24:56.600 ensure that whatever Grant you're applying for is something 496 00:24:56.600 --> 00:24:59.900 that would be in line with any activity events 497 00:24:59.900 --> 00:25:03.100 purchases that can be made for that school 498 00:25:02.100 --> 00:25:05.600 or that group. So have 499 00:25:05.600 --> 00:25:08.100 that open dialogue. I would say that you're 500 00:25:08.100 --> 00:25:11.200 probably going to if you are giving these items to 501 00:25:11.200 --> 00:25:15.000 the school, you'll complete that gift and donation acceptance form 502 00:25:14.500 --> 00:25:17.800 at the time that you're actually giving a 503 00:25:17.800 --> 00:25:20.600 dollar amount or giving an item to the school. You 504 00:25:20.600 --> 00:25:23.600 want to make sure that you're having those open Communications with your 505 00:25:23.600 --> 00:25:27.400 school administration so that there are aware and so 506 00:25:26.400 --> 00:25:29.200 that they can ensure that what you're applying for 507 00:25:29.200 --> 00:25:31.000 will be applicable for the school. 508 00:25:36.600 --> 00:25:39.900 the next question is we have 509 00:25:39.900 --> 00:25:40.000 a 510 00:25:41.700 --> 00:25:44.400 PTO is wondering if they can use the 511 00:25:44.400 --> 00:25:47.400 same colors in their logo that 512 00:25:47.400 --> 00:25:50.100 the district uses in their logo. This 513 00:25:50.100 --> 00:25:53.700 is a specific situation. So for this 514 00:25:53.700 --> 00:25:56.800 person, I would just recommend that you contact 515 00:25:56.800 --> 00:25:59.900 our public relations department regarding that 516 00:25:59.900 --> 00:26:00.200 question. 517 00:26:01.300 --> 00:26:04.700 The next question do 518 00:26:04.700 --> 00:26:07.400 we need to get approval to have a food truck at 519 00:26:07.400 --> 00:26:10.500 one of our sporting events? If so, how soon before 520 00:26:10.500 --> 00:26:11.200 the event. 521 00:26:12.700 --> 00:26:15.200 This is Mary Ellen. Probably answer that 522 00:26:15.200 --> 00:26:18.200 one. I would definitely refer. I know your best point of 523 00:26:18.200 --> 00:26:21.400 contact would be our food service department as far 524 00:26:21.400 --> 00:26:25.200 as can you what's allowable what's not allowable? So their 525 00:26:24.200 --> 00:26:27.400 contact information is included there are definitely 526 00:26:27.400 --> 00:26:30.100 requirements whether there's going to 527 00:26:30.100 --> 00:26:33.900 be food handling or what permits may be required and so they might 528 00:26:33.900 --> 00:26:36.200 be your initial point of contact. Otherwise if there is 529 00:26:36.200 --> 00:26:39.800 going to be any food being handled there's the Maricopa County food permit guideline 530 00:26:39.800 --> 00:26:43.100 links and they're also have a contact 531 00:26:42.100 --> 00:26:45.100 there a phone number. You can reach out with questions. 532 00:26:50.300 --> 00:26:53.200 All right. The next question is under the 533 00:26:53.200 --> 00:26:56.900 no fundraising where a minor could win would 534 00:26:56.900 --> 00:26:59.400 a raffle basket fall under that category? 535 00:27:01.500 --> 00:27:03.100 So, this is Francie. 536 00:27:04.400 --> 00:27:07.400 So if I'm taking the very black and white approach 537 00:27:07.400 --> 00:27:08.900 from 538 00:27:09.900 --> 00:27:12.600 State law. I'm looking at what a 539 00:27:12.600 --> 00:27:15.300 chance to win is if I'm taking a more practical 540 00:27:15.300 --> 00:27:18.500 approach. I'm looking at it what that value of those items 541 00:27:18.500 --> 00:27:22.100 are and whether or not I'm going to look at if this 542 00:27:21.100 --> 00:27:24.800 event really a gambling event. So if 543 00:27:24.800 --> 00:27:27.300 I just get a ticket as I'm walking in the door to 544 00:27:27.300 --> 00:27:30.800 Adventure activity, I'm not paying anything for that. Then 545 00:27:30.800 --> 00:27:33.200 I wouldn't necessarily classify that as gambling because you're not 546 00:27:33.200 --> 00:27:37.400 giving something nominal up to receive something potentially larger. But 547 00:27:36.400 --> 00:27:39.800 if you are having somebody 548 00:27:39.800 --> 00:27:42.200 say it's five dollars to get into the 549 00:27:42.200 --> 00:27:45.300 door or it's five dollars a ticket and then you could win a 550 00:27:45.300 --> 00:27:48.400 basket that's valued at $500. Now that does 551 00:27:48.400 --> 00:27:51.200 constitute gambling. So I would 552 00:27:51.200 --> 00:27:55.000 just kind of be mindful of that situation in certainly 553 00:27:54.300 --> 00:27:57.300 parent support organizations can 554 00:27:57.300 --> 00:28:00.500 participate in those but I would make 555 00:28:00.500 --> 00:28:03.400 sure that one that you're looking at 556 00:28:03.400 --> 00:28:06.400 the requirements from the state auditor General's office and 557 00:28:06.400 --> 00:28:09.200 from the state of Arizona gambling office and 558 00:28:09.800 --> 00:28:12.400 Large Raffles or chances 559 00:28:12.400 --> 00:28:15.200 to win that you're looking at doing need to be registered with them and 560 00:28:15.200 --> 00:28:18.500 then they can provide some additional guidance and requirements to you. Once you 561 00:28:18.500 --> 00:28:19.600 register those events. 562 00:28:24.200 --> 00:28:27.500 All right, our next question. Do you have a sponsorship program 563 00:28:27.500 --> 00:28:30.500 form? And if so, can you put it 564 00:28:30.500 --> 00:28:31.400 on the website? 565 00:28:32.200 --> 00:28:33.700 Francie would you be able to answer that? 566 00:28:35.700 --> 00:28:38.900 I guess I would probably need some more information on 567 00:28:38.900 --> 00:28:42.300 what we're looking at as far as a sponsorship form. 568 00:28:43.300 --> 00:28:46.700 because we have Club sponsors and those 569 00:28:46.700 --> 00:28:49.000 are very different if you're 570 00:28:49.300 --> 00:28:51.500 looking at sponsors from the 571 00:28:52.900 --> 00:28:55.700 That you want a local business to sponsor your 572 00:28:55.700 --> 00:28:58.100 parent support organizations going 573 00:28:58.100 --> 00:29:02.100 to solicit for those sponsorships and for 574 00:29:01.100 --> 00:29:05.000 a school's sporting 575 00:29:04.300 --> 00:29:07.400 team, then there's not really 576 00:29:07.400 --> 00:29:11.000 a form for that that still considered fundraising. I 577 00:29:10.100 --> 00:29:13.300 would just make sure that you're communicating that you're 578 00:29:13.300 --> 00:29:17.200 going out and using that the schools 579 00:29:16.200 --> 00:29:19.800 football booster is 580 00:29:19.800 --> 00:29:22.500 going to be doing this as part 581 00:29:22.500 --> 00:29:26.100 of their fundraiser and they want to be able to solicit sponsorships. Just 582 00:29:25.100 --> 00:29:28.500 make sure you having those conversations with your school administration because 583 00:29:28.500 --> 00:29:31.300 they're certainly vendors that we would not 584 00:29:31.300 --> 00:29:35.100 want to solicit or advertise those sponsorships 585 00:29:34.100 --> 00:29:36.300 on our school campuses. 586 00:29:39.800 --> 00:29:42.900 We have another question regarding Raffles. So 587 00:29:42.900 --> 00:29:46.000 in regards to raffle, can we sell drawing 588 00:29:45.400 --> 00:29:48.300 tickets or 50/50 tickets 589 00:29:48.300 --> 00:29:50.500 to minors or just adults? 590 00:29:51.200 --> 00:29:54.700 You can only sell 50/50 tickets to 591 00:29:54.700 --> 00:29:55.200 adults. 592 00:29:56.200 --> 00:29:59.000 That is gambling and a chance to win. You also want to 593 00:29:59.200 --> 00:30:02.800 make sure some of the things I've seen not necessarily it 594 00:30:02.800 --> 00:30:05.800 Dysart maybe at other districts students are 595 00:30:05.800 --> 00:30:08.400 the ones walking around with the buckets of money in them or 596 00:30:08.400 --> 00:30:11.600 the buckets of tickets truly students should 597 00:30:11.600 --> 00:30:14.500 not be participating in that 598 00:30:14.500 --> 00:30:17.500 in those events or activities. Those 599 00:30:17.500 --> 00:30:21.300 are also events or activities that are not a co-sponsored 600 00:30:20.300 --> 00:30:23.700 event. This is truly a parent support organization 601 00:30:23.700 --> 00:30:27.000 fundraiser operated managed fully 602 00:30:26.100 --> 00:30:30.100 done by parent support organizations. And those parents should 603 00:30:29.100 --> 00:30:32.700 be mindful of what the laws are so that 604 00:30:32.700 --> 00:30:35.600 they're not selling to students are minors in 605 00:30:35.600 --> 00:30:38.800 the stands for a 50/50 or at a 606 00:30:38.800 --> 00:30:39.400 event or activity. 607 00:30:41.500 --> 00:30:44.700 I'm sorry, that is the bearer of bad news. But that is 608 00:30:44.700 --> 00:30:46.200 where your law is at. I apologize. 609 00:31:04.100 --> 00:31:08.100 One more question here can students sell discount cards 610 00:31:07.100 --> 00:31:10.200 at a restaurant night. If all the 611 00:31:10.200 --> 00:31:11.600 funds go to them. 612 00:31:15.300 --> 00:31:18.300 So students can do a restaurant night 613 00:31:18.300 --> 00:31:21.600 student clubs can do I should clarify that student clubs can 614 00:31:21.600 --> 00:31:24.200 do a restaurant tonight a parent 615 00:31:24.200 --> 00:31:27.400 support organization to do a restaurant nights. Both groups can 616 00:31:27.400 --> 00:31:30.400 also sell discount cards or like those cards that 617 00:31:30.400 --> 00:31:34.000 are good for multiple vendors within 618 00:31:33.100 --> 00:31:37.000 the community and those are allowable fundraisers. 619 00:31:36.300 --> 00:31:39.500 As long as those fundraisers have been approved by 620 00:31:39.500 --> 00:31:42.400 your school administration and is certainly 621 00:31:42.400 --> 00:31:45.300 possible for those to be split. If you 622 00:31:45.300 --> 00:31:49.100 have students and parents selling the local 623 00:31:48.100 --> 00:31:51.100 discount cards, then you can 624 00:31:51.100 --> 00:31:54.900 certainly say well yes, then we're gonna split that based on everybody's efforts 625 00:31:54.900 --> 00:31:57.700 and because the parent support organization sign the 626 00:31:57.700 --> 00:32:00.200 contract put up the up front money. They're gonna get 627 00:32:00.200 --> 00:32:03.800 60% and the student 628 00:32:03.800 --> 00:32:06.500 Club is going to get 40% If you're 629 00:32:06.500 --> 00:32:09.400 doing a true just a full restaurant night 630 00:32:09.400 --> 00:32:13.300 that can certainly be a just a club fundraiser or 631 00:32:13.300 --> 00:32:14.700 just a parent support organization. 632 00:32:14.900 --> 00:32:17.700 fundraiser or it can be a joint where that's 633 00:32:17.700 --> 00:32:20.700 another based on everybody's level of effort split 634 00:32:20.700 --> 00:32:23.400 and I think that's the important thing to remember is 635 00:32:23.400 --> 00:32:25.500 that it is based on everybody's 636 00:32:26.600 --> 00:32:29.700 effort and not a set 637 00:32:29.700 --> 00:32:30.300 amount and 638 00:32:31.700 --> 00:32:35.400 you want to really make sure that you're looking at every fundraiser independently 639 00:32:34.400 --> 00:32:38.000 and individually because what you're 640 00:32:37.300 --> 00:32:40.300 doing for discount card 641 00:32:40.300 --> 00:32:43.300 sales might look very different than what's happening at a car 642 00:32:43.300 --> 00:32:43.600 wash. 643 00:32:53.800 --> 00:32:55.500 Do we have any more questions? 644 00:33:06.600 --> 00:33:09.100 Simple questions though. So thank you to 645 00:33:09.100 --> 00:33:10.500 everyone who's defined for those. 646 00:33:11.700 --> 00:33:14.400 All right. Well seeing as there are no questions at this 647 00:33:14.400 --> 00:33:17.600 point. I just want to honor everyone's time. And so thank you 648 00:33:17.600 --> 00:33:20.600 again everyone for attending tonight's webinar and again 649 00:33:20.600 --> 00:33:23.300 all the support and all the effort you do provide throughout 650 00:33:23.300 --> 00:33:26.200 the year. It will be a certainly appreciated. If you didn't have your 651 00:33:26.200 --> 00:33:29.200 specific question answered or if you have something that comes 652 00:33:29.200 --> 00:33:33.200 up later. Feel free again, contact your school any sub 653 00:33:32.200 --> 00:33:35.200 boosters contact your overarching booster for 654 00:33:35.200 --> 00:33:39.000 guidance on any requirements Etc. So hope 655 00:33:38.200 --> 00:33:41.300 everyone has a great evening tonight, and that's a 656 00:33:41.300 --> 00:33:42.100 great school year. Thank you.