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Public Records Request

Dysart Unified School District #89 records are open to public review unless otherwise exempted from disclosure by District policy, and Federal and Arizona laws.
Public records are retained in accordance with the Arizona State Library, Archives & Public Records Retention Schedule for School Districts.
 


What records are considered confidential?
  • Certified teacher evaluations
  • Dates of Birth
  • Social Security Numbers
  • Personally identifiable information
  • Medical information
  • Minutes of Executive Sessions
  • Records relating to an on-going investigation
  • Student Records*

*Note about student directory information:  Due to strict compliance with the Family Education Rights and Privacy Act law (FERPA), please be advised that Dysart Unified School District does not grant requests for student directory information for commercial purposes.  

We have designated student directory information to include:
  • Names of students and their parents
  • Student's and/or parent's addresses
  • Student's date and place of birth
  • The student's photograph
  • The student's grade level
  • The student's participating in extracurricular activities
  • The weight/height of athletic team members
  • Student's achievements, honors, awards
 

How are public records requested?

You must complete the Online Request for Public Records Form  or send your detailed request with contact information in writing to the District Records Manager by submitting via email or USPS mail:  

Email:   records@dysart.org

Mail:  Dysart Unified School District
              Records & Archives Department
              Attn: District Records Manager
                           15802 N Parkview Place
              Surprise, Arizona 85379

In lieu of the online request form, a paper version of the public records request form may be submitted to the District Records Manager via email, USPS mail or dropped off with the District Office Receptionist  - Request for Public Information Form Revised 2016-17 [DOCX]
 to download and print.  The District Office is open to receive requests for records inspection or copying during normal business hours,  Monday through Friday.

Do not fax in your request as this will delay receipt and processing time.
 

For employment or experience verifications:
  • For employment verifications that includes salary information, contact the Payroll & Benefits team directly at payroll.benefits@dysart.org
  • For certificated employment verifications or verification of experience, contact the Human Resources department  directly at hr@dysart.org 
 


When will the public record be received by the requestor?
  • Access to or copying of the records request will be provided within a reasonable period of time following receipt by the District Records Manager.
  • Actual processing time may widely vary depending on the amount of requests received and the difficulty of accessing the requested information.  For requests that do not require multiple department and/or school site collaboration, please allow up to 10 business days for processing after the date of receipt .
  • If access is denied, a written statement of the grounds for denial will be provided.

Is there a charge for requesting copies of public records?
Fees for public records will be based upon the following:
  • $0.50 per copy for materials indicated as Board minutes, agendas, financial records, contracts, courses of study, or statistical summaries.
  • $0.50 per copy for materials not listed above that require additional clerical and/or professional staff time to make available.
  • Actual cost, if available, will be assessed
  • Free copies shall be furnished if they are to be used in claims against the United States.

Actual costs of making copies for non-paper records (i.e., CD-R or videotape) will be charged.

Requesting for Commercial Purpose
When a person or entity requests public records for a commercial purpose, the person shall provide a statement setting forth the commercial purpose for which the records will be used.  Upon being furnished the statement, the Superintendent may provide reproduction of such requested records.  The charge for such records shall include the following:
  1.   A portion of the cost for the District to obtain the original or copies of the documents, printouts or photographs requested.
  2.   A reasonable fee for the cost of time, materials, equipment and personnel in producing such reproduction.
  3.  The value of the reproduction on the commercial market as best determined by the Superintendent.
 
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