Transcript Requests (High School):
- All high school transcripts for grade levels 9-12 must be requested through Parchment.
- Go to the High School Transcripts Request webpage to request unofficial or official high school transcripts.
*If you are seeking report cards/ grade reports for K - 8, follow the procedures below for student education records requests.
Student Education Records Requests:
Typically Requested By:
- Parents/Legal Guardians of minor children (under the age of 18)
- Former students (18 years or older)
- K-12 educational institutions
- Non-traditional educational institutions
- Education or Background verification agencies
May include requests for:
- DACA (Deferred Action of Childhood Arrivals)
- Department of Economic Security Verifications - Non-Special Education students
- Passports Applications
- Student Health/Immunization
- Educational/graduation or attendance verifications for employment or educational program placement
Education/Verification Requests by Background Agencies:
- Submit your request through Parchment.
- Please be sure your submittal includes a consent form signed and dated by the former student which lists the name of your company as the requestor and receiver of the information.
- The consent must contain language authorizing release of academic/educational information.
Students currently enrolled (active) and inactive students who have graduated or withdrawn (less than 4 years from the last date of attendance):
- Documents in the Parent Portal allow parents/guardians the ability to view or print grade reports, report cards, schedule information and unofficial transcripts.
- Student Education and Health Records (non-special education) are stored at the last school of attendance.
- You must request student records at the last school of attendance. The Records/Archives department does not have access to the cumulative student files.
How do I request records from the last school of attendance?
How do I request student records during summer break?
- If you are a school with a summer program requesting high school transcripts, the student will need to request transcripts through Parchment.
- If you are requesting 7th or 8th grade report cards, email your request directly to [email protected]. Please allow up to 48 hours (two business days) from date of receipt to process your request.
- When school offices reopen in July, all records requests for current students may be directed to the K-8 elementary school or high school.
- If you need other student records besides a high school transcript or 7th/8th grade report card, you may contact the school office when it reopens for the new school year.
Students who have left the school district or graduated (more than 4 years from the date of last attendance):
- Archived Student Records (non-special education) are sent to and securely stored at the District Archives. Archived student records only contain documents deemed permanent in accordance to the Arizona State student records retention schedule used at the time of archiving.
- Birth certificates are not part of a student's permanent record.
- Copies of any original immunization documents are not part of a student's permanent record.
- Archived Student records will only be released with proof of consent by the parent/legal guardian of the minor child (under the age of 18) or to the student (18 years or older)
How do I request student records from Archives?
- Request archived records via email to [email protected].
- Include the student's full name used when he or she attended the school, the date of birth, and the schools/years attended.
- Education/Background agencies must provide client consent. Electronic consents are acceptable.
- If you are a parent/guardian or a former student (18 years or older) requesting student records, a copy of your government issued photo ID for identification verification must be included with your request.